# Apaleo MCP for AI Agents AI Agent Connect > Apaleo MCP lets you manage hotel reservations, room inventory, and guest billing through natural conversation. It connects your property management system to your AI client so you can check availability, pull guest folios, and manage multi-property configurations without switching tabs. ## Overview - **Category:** cloud-infrastructure - **Price:** Free - **Endpoint:** https://edge.vinkius.com/vk_preview_RvFVxoYU5VHjiPbHuQ13sRIahhs2inCstjw1EK02/ai-agent-connect - **Tags:** hotel-management, reservation-system, property-management, inventory-control, api-first ## Description Connect your hotel to your agent to handle the day-to-day grind of property management. Instead of jumping between tabs to find a booking or checking if a room is ready for check-in, you can just ask your agent for the status. You'll get a clear view of your guest folios and finalized invoices without the manual search. If you manage a group of hotels, you can quickly pivot between different properties to check room types or pricing plans. This Connector makes it easy to keep your inventory accurate and your front desk moving. You can find this in the Vinkius catalog to get your hotel's data into a conversational flow. ## Tools ### list_reservations Shows all current hotel bookings. It helps you see who's coming in at a glance. ### list_rate_plans Shows all your pricing tiers and restrictions. It helps you manage how different guests are billed. ### list_folios Pulls up guest billing records filtered by reservation. It's how you see what a guest owes or has paid. ### list_invoices Lists all finalized invoices for accounting. Use this to reconcile payments and audit your books. ### check_availability Displays sellable units by room type and date. Use it to give guests instant answers on room status. ### get_reservation Pulls up every detail for a specific booking. It's the fastest way to check a guest's specific requirements. ### list_properties Lists all hotels in a multi-property group. This is for managers overseeing several locations. ### get_property Shows the configuration and details for a specific hotel. Use it to quickly switch contexts between properties. ### list_room_types Shows your various categories like suites or standard rooms. It helps you organize your inventory. ### list_rooms Lists every individual room in the hotel. Use this to track specific room numbers and statuses. ## Prompt Examples **Prompt:** ``` Is there a deluxe suite available for next Friday? ``` **Response:** ``` Checking availability for Friday, October 25th... ✅ **Deluxe Suite** - **Status**: 3 units available - **Rate**: $249/night Would you like me to check any other room types? ``` **Prompt:** ``` Show me the total balance for the guest in room 302. ``` **Response:** ``` 📊 **Guest Folio: Room 302** - **Guest Name**: Maria Santos - **Total Charges**: $450.00 - **Payments Received**: $200.00 - **Remaining Balance**: $250.00 Would you like to process the remaining payment? ``` **Prompt:** ``` List all properties in our group. ``` **Response:** ``` 🏨 **Property Portfolio** 1. **Grand Plaza Hotel** (Downtown) 2. **Seaside Suites** (Beachfront) 3. **Mountain Lodge** (North Peak) 4. **Urban Stay** (Airport District) Which property would you like to manage? ``` ## Capabilities ### Check room availability See which rooms are sellable on specific dates by room type. ### View guest bookings Pull up a list of all hotel reservations and their current status. ### Pull guest billing Retrieve guest folios to see what a guest owes or has paid. ### Manage property details Access configuration and details for multiple hotel locations. ### Track room conditions List individual rooms to check their status and maintenance needs. ### Audit invoices Get a list of finalized invoices for accounting and audit purposes. ### Review pricing plans Look up all your rate plans, restrictions, and availability rules. ## Use Cases ### Quick Guest Billing Check A front desk agent needs to see what a guest has paid. They ask the agent to pull up the folio for reservation #123 using list_folios. ### Real-Time Availability Inquiry A guest calls asking if a deluxe suite is free next Friday. The manager uses check_availability to give an instant answer. ### Multi-Property Oversight An owner wants to see the status of all hotels in their group. They use list_properties to get a high-level view of the portfolio. ### Accounting Audit An accountant needs to find all finalized invoices from last month. They use list_invoices to grab the data for reconciliation. ## Benefits - Stop digging through tabs to find a guest's folio using list_folios. - Get instant answers on room availability for specific dates with check_availability. - Manage multiple hotel locations from one chat using list_properties. - Keep your room inventory updated with maintenance notes via list_rooms. - Audit your monthly finances faster with list_invoices. - Review pricing tiers quickly using list_rate_plans. ## How It Works The bottom line is you get a conversational interface for your entire hotel management system. 1. Connect your Apaleo PMS API key to the Connector. 2. Link the Connector to your AI client through the Vinkius platform. 3. Ask your agent questions about bookings, rooms, or guest billing. ## Frequently Asked Questions **Can Apaleo MCP help my front desk staff?** Yes. It allows your staff to ask questions about room status and guest bills in plain English, making it much faster to help guests during check-in. **How does Apaleo MCP handle multi-property hotels?** It lets you view and switch between different hotel locations in your portfolio, making it ideal for managers overseeing several properties. **Can I check room availability with Apaleo MCP?** You can. Just ask your agent for the sellable units on a specific date, and it will pull that information directly from your PMS. **Does Apaleo MCP help with hotel accounting?** Yes, it can pull lists of finalized invoices and guest folios, which helps your finance team reconcile payments and audit books much faster. **Can I see guest folios through the Apaleo MCP?** You can. You can ask to see the billing details for a specific reservation to see what a guest owes or has already paid. **How does Apaleo MCP manage rate plans?** It allows you to quickly review all your pricing tiers and restrictions, helping you stay on top of your pricing strategy. **What makes Apaleo different from other PMS?** Apaleo is 100% API-first — every feature is accessible via REST API with OpenAPI/Swagger specs. It offers a free developer sandbox, OAuth 2.0, and a modular architecture where you pick the best tools for each function.