# Expensya MCP for AI Agents AI Agent Connect > Expensya lets you manage business spending and automated reporting through your AI client. You can submit expenses, track mileage, and oversee reimbursement reports without jumping between browser tabs. It handles the heavy lifting of categorizing receipts and enforcing company policies, making it easy to keep your books clean. ## Overview - **Category:** productivity - **Price:** Free - **Endpoint:** https://edge.vinkius.com/vk_preview_FVIdoat0Oxn3LVA17DyAga46ETYqkFqnJp9zXwkt/ai-agent-connect - **Tags:** receipt-scanning, reimbursement, policy-enforcement, automated-reporting, spending-control, business-expenses ## Description Connect your Expensya account to your AI client and take control of your business spending and automated reporting through a simple chat. Instead of jumping between tabs to find old receipts or manually typing in every coffee run, you can just tell your agent what happened. It handles the heavy lifting of categorizing expenses, checking against your company's rules, and keeping your records straight. This Connector turns your AI into a dedicated finance coordinator. Because Vinkius hosts this Connector, you can get it up and running in your existing workflow in minutes. You stop being a data entry clerk and start being the person who makes the big decisions about where the money goes. It's about getting your time back so you can focus on the actual work that matters. You can pull up lists of pending reports, check mileage for your fleet, or trigger data exports to your accounting tools without ever leaving your chat window. Your agent knows your categories, your users, and your payment methods, making it possible to get answers about your spending in seconds. It's a massive shift from manual oversight to proactive management. ## Tools ### export_expense_data Send expense data to an external format using an Export ID. This lets you move your data into accounting software. ### get_authenticated_user_profile See which user is currently logged into the system. This helps your agent identify the correct account context. ### list_supported_currencies Check which global currencies your organization supports. This is useful for verifying international spending limits. ### list_expenses Pull a list of all business expenses. You can filter these by date, user, or status to find specific transactions. ### list_payment_methods See how your team is paying for things, like cash or company cards. This helps with auditing payment types. ### list_analytical_projects View the projects you use to track spending. Use this to see which budgets are being hit the hardest. ### list_expense_reports See all expense report folders in the system. It helps you find specific batches of expenses quickly. ### list_expense_tags View all active tags used for organizing costs. This helps your agent group expenses by department or event. ### list_expensya_users See every user registered in your organization. This is great for finding the right person to contact for a report. ### list_mileage_vehicles See all vehicles set up for mileage tracking. Use this to log trips for the correct company car. ### create_new_expense Add a new expense record with an amount, currency, and category. This lets your agent do the heavy lifting of data entry. ### list_expense_categories See all active categories like Meals or Travel. Use this to ensure your agent picks the right labels for new expenses. ## Prompt Examples **Prompt:** ``` What's the status of the Paris trip report? ``` **Response:** ``` The **Paris Business Trip** report is currently in **Pending Approval**. It includes 14 line items totaling **€1,240.00**. Would you like me to notify the manager for review? ``` **Prompt:** ``` Log a €15 meal for 'Client Lunch' in the 'Sales' category. ``` **Response:** ``` Done! I've registered the **€15.00** expense for **Client Lunch** under the **Sales** category. It's now added to your dashboard for reconciliation. Shall I check your current total for this category? ``` **Prompt:** ``` Show me all the vehicles we have for mileage. ``` **Response:** ``` You have **3 vehicles** registered for mileage tracking: * **Ford F-150** (Fleet #42) * **Tesla Model 3** (Executive #12) * **Chevy Silverado** (Logistics #09) ``` ## Capabilities ### Create new expense records Add a new line item for a purchase with the correct amount and category. ### List pending reports See which expense reports are waiting for approval right now. ### Export financial data Send your expense data to your accounting software using specific IDs. ### Track mileage vehicles Manage the list of cars used for business travel and mileage logging. ### View user profiles Get a clear look at the current user's profile information. ### List expense categories See all the different ways your company categorizes spending. ### Monitor currencies Check which global currencies your organization supports for international spending. ## Use Cases ### Logging a business trip A traveler finishes a trip and asks their agent to log mileage for the rental car. The agent uses list_mileage_vehicles and create_new_expense to finish the task. ### Auditing marketing spend An auditor asks for all expenses from the marketing project last month. The agent uses list_expenses with project filters to pull the data instantly. ### Chasing down late reports A manager asks who hasn't submitted their June expenses yet. The agent uses list_expensya_users and list_expense_reports to identify the missing entries. ### Batch exporting for audit An accountant needs the Q3 data in a specific format for an audit. The agent uses export_expense_data to trigger the file generation. ## Benefits - Stop manual data entry by using create_new_expense to log receipts instantly via voice or text. - Get a bird's-eye view of spending with list_expenses to see exactly where your budget is going. - Speed up approvals by using list_expense_reports to find and review pending submissions quickly. - Keep your books organized by using list_expense_categories and list_expense_tags to maintain consistency. - Simplify international travel by using list_supported_currencies to check valid payment options. - Automate your accounting by using export_expense_data to move records to your primary software. ## How It Works The bottom line is you get a voice-controlled interface for your entire company's expense management system. 1. Subscribe to the Expensya MCP on Vinkius. 2. Grab your API keys from the Expensya Integration and Developer portals. 3. Connect your keys to your AI client to start chatting with your spending data. ## Frequently Asked Questions **How does the Expensya MCP help with my company's spending?** It connects your AI to your expense data so you can ask questions and perform actions without leaving your chat window. You can check budgets, find reports, and see spending trends instantly. **Can I use the Expensya MCP to submit receipts?** Yes, your agent can create new expense records with the amount, category, and notes you provide. This removes the need to manually type every receipt into a web form. **Will the Expensya MCP help me track business mileage?** It can list your registered vehicles and help you log mileage for specific trips. This makes it much easier for employees to keep their travel logs accurate and up to date. **Can I see who in my company has pending reports?** Your agent can pull a list of all users and their report statuses to help you follow up. This helps finance teams identify who needs to submit their expenses faster. **Does the Expensya MCP support international currencies?** It can check which currencies are supported so you can manage global spending accurately. This is perfect for teams with employees traveling or working in different countries. **Can I export my data using the Expensya MCP?** Yes, you can trigger data exports for specific formats to move your info into other accounting tools. This helps keep your financial records synced across different platforms. **How do I find my Expensya Token?** Log in to Expensya as an admin, navigate to **Administration** > **Integrations** > **API Keys**, and generate your unique token. **What is the Ocp-Apim-Subscription-Key?** This is an additional security key obtained by registering on the [**Expensya Developer Portal**](https://developer.expensya.com/) and subscribing to an API product. **Can I automate exports through the agent?** Yes! Use the `export_expense_data` tool and provide a valid `exportId`. The agent will trigger the export process in the background.