# Repair Record Retention Plan AI Agent Connect > Repair Record Retention Plan MCP handles the heavy lifting of property maintenance record management. It gives your AI client the ability to build retention strategies, calculate when files can be deleted, and set strict access permissions for owners and contractors. You can stop guessing when to purge old repair logs or worrying about who can see sensitive maintenance files. ## Overview - **Category:** property-management - **Price:** Free - **Endpoint:** https://edge.vinkius.com/vk_preview_XxyBURWfBAVLiYWOIbEcFee2LjKx1j3STmqVGiyd/ai-agent-connect - **Tags:** maintenance, retention, compliance, property, records ## Description Managing property repair logs shouldn't be a manual guessing game. This MCP gives your AI agent the specific tools needed to organize, schedule, and protect your maintenance documentation. Instead of digging through folders to see if a roof repair from three years ago is still relevant for a warranty claim, you can just ask your agent to check. It handles the math for you by determining exact dates when records become eligible for deletion based on your specific retention needs. You can also set up granular permissions so contractors only see what they need to, while sensitive owner documents stay locked down. It even checks your current setup against insurance and warranty requirements to make sure you aren't deleting something you actually need to keep. It turns a messy pile of maintenance files into a structured, compliant system that your AI client can manage on your behalf. ## Tools ### assign_access_controls This tool maps document sensitivity and user roles to specific permission levels. It ensures contractors and owners only access the files they are authorized to see. ### calculate_disposition_dates This tool determines the exact calendar date when specific records should be purged or archived. It takes the guesswork out of document lifecycle management. ### generate_retention_strategy This tool builds a full management plan including file organization, disposal timelines, and sharing rules. It creates the framework for your entire documentation system. ### validate_compliance This tool checks if your current retention plan meets the minimum requirements set by insurance and warranty terms. It helps prevent accidental non-compliance. ## Prompt Examples **Prompt:** ``` Generate a retention strategy for my property repairs. ``` **Response:** ``` I have generated your retention strategy. It includes a folder structure organized by category, a calendar of disposition dates for your 2022 roof repair, and sharing rules for your contractor. ``` **Prompt:** ``` When can I delete the records for the plumbing repair from January 2020? ``` **Response:** ``` Based on a 5-year retention period, the plumbing repair records from January 2020 are Eligible for Deletion as of January 2025. ``` **Prompt:** ``` Can a contractor edit high-sensitivity documents? ``` **Response:** ``` No, access is denied for contractors when the sensitivity level is set to High. ``` ## Capabilities ### Automated Purging Schedules Your agent calculates exactly when files can be safely deleted. ### Permission Management The AI assigns specific access levels based on user roles and document sensitivity. ### Compliance Auditing Your agent verifies that your document retention meets insurance and warranty standards. ### Strategic Planning The MCP builds organized folder structures and disposal timelines automatically. ## Use Cases ### Warranty Protection Use the agent to ensure you keep roof or HVAC repair records long enough to satisfy manufacturer warranties. ### Contractor Access Control Set permissions so external vendors can view specific work orders without seeing sensitive owner data. ### Audit Readiness Run compliance checks to confirm your document retention matches your insurance policy mandates. ### Digital Cleanup Identify old, irrelevant maintenance files that are safe to delete to save storage and reduce clutter. ## Benefits - Reduces manual calculation of document expiration dates. - Prevents unauthorized access to sensitive maintenance files. - Ensures maintenance records align with insurance requirements. - Organizes messy repair documentation into structured plans. ## How It Works Setting up this MCP takes minutes and gives your AI client immediate control over your files. 1. Connect your preferred MCP-compatible client to Vinkius. 2. Grant the MCP access to your property maintenance data. 3. Ask your agent to generate a retention strategy or check a specific file. 4. The agent executes the tools to organize, protect, or schedule your records. ## Frequently Asked Questions **How does this MCP help with property compliance?** It uses the validate_compliance tool to check your current document retention plan against the specific requirements of your insurance and warranty terms. **Can I control what my contractors see?** Yes. You use the assign_access_controls tool to map user roles to specific permission levels based on how sensitive a document is. **How do I know when it is safe to delete old repair files?** You can use the calculate_disposition_dates tool to find the exact calendar date when a specific record is eligible to be purged. **What AI clients can I use with this MCP?** You can connect this MCP to any compatible client like Claude, Cursor, Windsurf, or VS Code. **Does this MCP host my actual files?** No, this MCP provides the logic and tools for your AI client to manage and organize your existing documentation. **How do I create a full document management plan?** You can use the `generate_retention_strategy` tool by providing your repair records, warranty dates, and insurance requirements. **Can I check if a specific record is ready to be deleted?** Yes, use `calculate_disposition_dates` with the repair date and the required retention period to find the exact date. **How are permissions handled for different users?** The `assign_access_controls` tool maps sensitivity levels and user roles to specific permissions like viewing, editing, or deleting.