• LOGS
  • STAFF
  • REPORTS
  • HUMAN

How to track staff billable hours with your AI

Connect Aero Workflow to your AI client to turn raw time logs into clear productivity reports.

Ask AI about this page

Short answer

How can I track staff billable hours with my AI?

Your AI pulls historical time logs and team lists from Aero Workflow to calculate totals. It then summarizes weekly productivity for you. You get a clear view of staff hours and project engagement.

The outcomes.

Where your data lands.

The AI processes your Aero Workflow data into these specific results.

LOGS

Raw time data

The AI pulls every entry from your logs. You get the exact timestamps and descriptions recorded in Aero Workflow.

STAFF

Team member lists

The AI identifies everyone on your firm's roster. This ensures every hour is attributed to the right person.

REPORTS

Weekly summaries

The AI aggregates hours into weekly productivity snapshots. You see total billable time per person or per project.

HUMAN

Review and adjust

The AI cannot change or delete logs. You must manually review the summaries to verify accuracy before billing clients.

The workflow

What your AI does when the data arrives.

The AI handles the heavy lifting of gathering and organizing your time entries.

  1. Identify the team

    The AI first looks up your staff to ensure it can map hours to specific individuals.

    list_firm_team_members

  2. Gather time entries

    The AI pulls the historical logs needed for your specific timeframe.

    list_time_tracking_logs

  3. Calculate totals

    The AI sums up the billable durations for each person found in the logs.

    list_time_tracking_logs

  4. Format summaries

    The AI organizes the math into a readable format for your weekly review.

    list_firm_team_members

Try it

Copy these to start.

Use these prompts to kick off your analysis.

Starting points

Replace the bracketed text with your specific names or dates.

Aero Workflow Connector

You're all set. Choose your MCP client and follow the setup instructions.

Connector linkhttps://edge.vinkius.com/vk_preview_w127F48ie1797zyAeB1Kvx1fXFR59Z3a4RUt5cuA/mcp

Claude Desktop

Follow the steps below to connect in seconds.

  1. 1In Claude Desktop, open Settings → Connectors.
  2. 2Click “Add custom connector” and paste the connector link above as the remote MCP server URL.
  3. 3Click Add and start a new chat — Aero Workflow capabilities are ready to use.
Configuration · claude_desktop_config.jsonCopy
{
  "mcpServers": {
    "aero-workflow-mcp": {
      "url": "https://edge.vinkius.com/vk_preview_w127F48ie1797zyAeB1Kvx1fXFR59Z3a4RUt5cuA/mcp"
    }
  }
}
Copy into chat04

  • Summarize the billable hours for Sarah Jenkins from last week.

  • List all time logs for the Smith Project from the last 14 days.

  • Who on the team has the most billable hours this month?

  • Give me a weekly productivity summary for all team members.

  • Claude
  • ChatGPT
  • Cursor
  • VS Code
  • Windsurf
  • Claude Code
  • JetBrains
  • Cline

Start here

Connect Aero Workflow once, then ask.

Click the link to connect your account. Your credentials stay encrypted and the setup is handled on our end.

Connect Aero Workflow to your AI

FAQ

How this task behaves.

  • 01

    Can the AI edit my time logs?

    No. The AI can only read logs to summarize them. It cannot change, add, or delete any data in Aero Workflow.

  • 02

    Does the AI know which staff members are active?

    Yes, it uses your team list to match logs to the correct people.

  • 03

    Can the AI bill my clients directly?

    No. The AI only provides the summaries. You must handle the actual billing process in your own software.

  • 04

    Can I ask for specific date ranges?

    Yes, you can ask for summaries for any specific week or month.

  • 05

    Will the AI delete old logs to save space?

    No. The AI has no capability to delete data.

  • More questions about Aero Workflow? The Connector page answers them. See everything the Aero Workflow Connector can do

Connect Aero Workflow to Claude, Cursor, ChatGPT & more