• HOT
  • COLD
  • DATA
  • HUMAN

How to audit program enrollment with your AI

Connect Amilia to your AI client to turn raw enrollment data into a clear picture of program demand.

Ask AI about this page

Short answer

How can I audit program enrollment using my AI?

Your AI pulls your full program list and specific activity data to compare registration numbers against capacity. This lets you instantly spot high-demand classes and underperforming ones. You'll get a breakdown of where to shift your focus.

The audit outcomes.

Where your data lands.

Once the AI pulls your Amilia records, it categorizes the results into these four areas.

HOT

High demand programs

The AI identifies programs that are nearly full. You'll know exactly which sessions need more staff or extra time slots.

COLD

Low enrollment gaps

The AI flags programs with low activity. These are the specific areas where you should focus your marketing efforts.

DATA

Capacity snapshots

You get a clear view of current registration versus total available spots. This helps you manage expectations for upcoming seasons.

HUMAN

Strategic decisions

The AI presents the trends, but you decide whether to cancel a class or open a new one based on the findings.

The workflow

What your AI does when the data arrives.

The AI handles the heavy lifting of gathering and comparing your Amilia records.

  1. Gather program lists

    The AI pulls a complete list of all available programs from your Amilia account.

    list_programs

  2. Fetch activity details

    It looks up the specific registration and attendance numbers for each program.

    list_activities

  3. Calculate demand

    The AI compares the number of active participants against the program limits to find trends.

    list_activities

  4. Summarize findings

    The agent organizes the results into a readable report of what is working and what isn't.

    list_programslist_activities

Try it

Copy these to start.

Use these prompts to kick off your audit.

Starting points

These are basic ways to start. Swap out the specific program names or dates to match your actual Amilia data.

Amilia Connector

You're all set. Choose your MCP client and follow the setup instructions.

Connector linkhttps://edge.vinkius.com/vk_preview_toUOq0rL2c9QL9O4d57BxjAReXnK332aSF5MSo71/mcp

Claude Desktop

Follow the steps below to connect in seconds.

  1. 1In Claude Desktop, open Settings → Connectors.
  2. 2Click “Add custom connector” and paste the connector link above as the remote MCP server URL.
  3. 3Click Add and start a new chat — Amilia capabilities are ready to use.
Configuration · claude_desktop_config.jsonCopy
{
  "mcpServers": {
    "amilia-mcp": {
      "url": "https://edge.vinkius.com/vk_preview_toUOq0rL2c9QL9O4d57BxjAReXnK332aSF5MSo71/mcp"
    }
  }
}
Copy into chat04

  • List all my current programs and tell me which ones have the most participants.

  • Check the activity for the Summer Soccer program and see if we have open spots.

  • Compare the enrollment numbers for all active programs to find any that are under 50% capacity.

  • Show me a list of all programs that are currently full.

  • Claude
  • ChatGPT
  • Cursor
  • VS Code
  • Windsurf
  • Claude Code
  • JetBrains
  • Cline

Start here

Connect Amilia once, then ask.

Just link your account once. Your credentials stay encrypted, and you can immediately start asking your AI about your program data.

Connect Amilia to your AI

FAQ

How this task behaves.

  • 01

    Can the AI change my program settings?

    No. The AI can only read your program and activity data. It cannot edit, delete, or create new programs in Amilia.

  • 02

    Can I use this to register new students?

    No. The current tools only allow the AI to list programs and activities. It cannot perform registrations or process payments.

  • 03

    Does the AI see my customer's private payment info?

    No. The AI only accesses the program and activity data provided by the tools.

  • 04

    How often does the AI see updated enrollment numbers?

    The AI sees whatever is currently in Amilia. Every time you ask a question, it uses the tools to pull the most recent data available.

  • 05

    Can I export these audits to a spreadsheet?

    The AI can format the data into a table for you, which you can then copy and paste into your own spreadsheet software.

  • More questions about Amilia? See everything the Amilia Connector can do

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