• CAPACITY
  • PLANNING
  • APPROVALS
  • HUMAN

How to track employee availability with your AI

Connect BrioHR to your AI client to pull real-time absence data and leave statuses directly into your chat.

Ask AI about this page

Short answer

How can I see who is out of the office using my AI?

Your AI pulls current absence data and pending leave requests from BrioHR to show you exactly who is unavailable. This lets you check staffing levels and adjust project schedules instantly. You get a clear view of your team's capacity through simple chat commands.

The outcomes.

Where your data lands.

The AI processes HR data to give you these specific outcomes.

CAPACITY

Staffing visibility

The AI identifies who is currently away. You get a clear list of unavailable staff to prevent scheduling conflicts.

PLANNING

Timeline adjustments

By seeing upcoming leave, you can move deadlines or reassign tasks. The AI helps you spot potential bottlenecks before they happen.

APPROVALS

Leave request status

Check the status of pending time-off requests. You'll know exactly which absences are still waiting for a decision.

HUMAN

Manual HR updates

The AI only reads data. You still need to log into BrioHR to approve or deny specific leave requests.

The workflow

What your AI does when you ask about staffing.

The AI acts as a bridge between your chat interface and your HR records.

  1. Identify absences

    The AI looks up everyone currently marked as away in your system.

    get_who_is_away

  2. Check pending requests

    It pulls a list of all time-off requests that haven't been finalized yet.

    list_leave_requests

  3. Summarize availability

    The AI combines the current absences and upcoming requests into a single report.

    get_who_is_awaylist_leave_requests

  4. Flag conflicts

    You can ask the AI to highlight if too many people are out on the same date.

    list_leave_requests

Try it

Copy these to start.

Use these prompts to begin interacting with your BrioHR data.

Starting points

These are basic prompts. Swap out the specific team or date ranges to get more precise answers.

BrioHR Connector

You're all set. Choose your MCP client and follow the setup instructions.

Connector linkhttps://edge.vinkius.com/vk_preview_7mbMhXcrsuttzw0qiypr2mImc7KN8zSAjN7ArBBE/mcp

Claude Desktop

Follow the steps below to connect in seconds.

  1. 1In Claude Desktop, open Settings → Connectors.
  2. 2Click “Add custom connector” and paste the connector link above as the remote MCP server URL.
  3. 3Click Add and start a new chat — BrioHR capabilities are ready to use.
Configuration · claude_desktop_config.jsonCopy
{
  "mcpServers": {
    "briohr-mcp": {
      "url": "https://edge.vinkius.com/vk_preview_7mbMhXcrsuttzw0qiypr2mImc7KN8zSAjN7ArBBE/mcp"
    }
  }
}
Copy into chat04

  • Who is currently away from the Engineering team?

  • Show me all pending leave requests for the Marketing department.

  • List everyone who has approved leave scheduled for next week.

  • Are there any leave requests for the Design team that I haven't seen yet?

  • Claude
  • ChatGPT
  • Cursor
  • VS Code
  • Windsurf
  • Claude Code
  • JetBrains
  • Cline

Start here

Connect BrioHR once, then ask.

Follow the link to authorize the connection. Your login credentials stay encrypted and secure, and you can find the full tool list on the Connector page.

Connect BrioHR to your AI

FAQ

How this task behaves.

  • 01

    Can the AI approve leave requests for me?

    No. The AI can only read leave requests and current absence data. You must log in to BrioHR to approve or deny them.

  • 02

    Can the AI change employee details?

    No. This connector is read-only. It cannot edit employee profiles, change leave dates, or update any records.

  • 03

    Does the AI see all employee data?

    No. It only accesses data related to leave requests and current absences through the provided tools.

  • 04

    How does the AI know who is out today?

    It uses the get_who_is_away tool to check the current status of your staff in BrioHR.

  • 05

    Can I use this with Claude?

    Yes, as long as you are using an MCP-compatible client like Claude Desktop.

  • More questions about BrioHR? See everything the BrioHR Connector can do

Connect BrioHR to Claude, Cursor, ChatGPT & more