• CAPACITY
  • ASSIGNMENTS
  • RESOURCES
  • HUMAN

How to check team resource availability with your AI

Connect ClickTime to your AI client once. After that, you can ask questions about your team's workload and current assignments using natural language.

Ask AI about this page

Short answer

Can I check my team's availability with my AI?

Yes. Your AI pulls user lists and task data from ClickTime to show you who is assigned to specific projects and who has open capacity. You'll get a clear view of your team's current workload through simple chat commands.

Where every insight lands.

Outcomes of resource checking

Your AI processes the ClickTime data to give you these specific views.

CAPACITY

Identify free hands

The AI scans your user list to find team members without active task assignments. You'll know exactly who can pick up new work immediately.

ASSIGNMENTS

See current workloads

By pulling task data, your AI maps specific people to their current duties. This shows you exactly what everyone is working on right now.

RESOURCES

Audit team lists

The AI retrieves your full user roster from ClickTime. You can use this to verify names and roles against your project needs.

HUMAN

Manual adjustments

The AI only reads and lists data. You still need to log into ClickTime to manually change task owners or update schedules.

The workflow

What your AI does when the request arrives.

The AI acts as a bridge between your chat interface and your ClickTime data.

  1. Fetch users

    The AI first gathers the list of all people in your ClickTime account to establish who is available to be queried.

    list_clicktime_users

  2. Retrieve tasks

    It then pulls the specific task details to see how time is being distributed across the team.

    list_clicktime_tasks

  3. Cross-reference data

    The AI compares the user list against active tasks to find gaps in coverage or overbooked individuals.

    list_clicktime_userslist_clicktime_tasks

  4. Report findings

    Finally, the AI translates that raw data into a plain English summary of who is busy and who is free.

    list_clicktime_tasks

Try it

Copy these to start.

Use these prompts to get immediate answers about your team.

Starting points

These are basic ways to start. Swap out the names like 'Sarah' or 'Marketing Project' with your actual ClickTime data.

ClickTime Connector

You're all set. Choose your MCP client and follow the setup instructions.

Connector linkhttps://edge.vinkius.com/vk_preview_mHNlMmzhijP9SlNWbQMEXOCnDaGr7bYSutgwfcVy/mcp

Claude Desktop

Follow the steps below to connect in seconds.

  1. 1In Claude Desktop, open Settings → Connectors.
  2. 2Click “Add custom connector” and paste the connector link above as the remote MCP server URL.
  3. 3Click Add and start a new chat — ClickTime capabilities are ready to use.
Configuration · claude_desktop_config.jsonCopy
{
  "mcpServers": {
    "clicktime-mcp": {
      "url": "https://edge.vinkius.com/vk_preview_mHNlMmzhijP9SlNWbQMEXOCnDaGr7bYSutgwfcVy/mcp"
    }
  }
}
Copy into chat04

  • Who is currently unassigned to any tasks in ClickTime?

  • Show me all tasks assigned to Sarah this week.

  • Which team members have the most tasks assigned to them right now?

  • List all users in my ClickTime account so I can see the full team.

  • Claude
  • ChatGPT
  • Cursor
  • VS Code
  • Windsurf
  • Claude Code
  • JetBrains
  • Cline

Start here

Connect ClickTime once, then ask.

Click the link below to authorize the connection. Your login credentials stay encrypted and are never visible to the AI.

Connect ClickTime to your AI

FAQ

How this task behaves

  • 01

    Can the AI assign a new task to a user?

    No. The AI can only list users and tasks. You must go into ClickTime to create or assign tasks yourself.

  • 02

    Can the AI delete tasks in ClickTime?

    No. This MCP is read-only for tasks and users. It cannot modify or delete any of your existing data.

  • 03

    Does the AI see my private notes on tasks?

    The AI only sees the data provided by the task list tool. If notes are part of the task object, it can see them.

  • 04

    How does the AI know who is 'available'?

    The AI determines availability by checking which users in your list do not have active tasks assigned to them.

  • 05

    Can I use this with any AI client?

    Yes, as long as the client is MCP-compatible, like Claude, Cursor, or Windsurf.

  • More questions about ClickTime? See everything the ClickTime Connector can do

Connect ClickTime to Claude, Cursor, ChatGPT & more