• SEARCH
  • UPDATE
  • DELETE
  • HUMAN

How to search and manage form entries with your AI

Connect Cognito Forms to your AI client once. After that, you can talk to your data instead of clicking through dashboards.

Ask AI about this page

Short answer

Can I use my AI to find and edit Cognito Forms submissions?

Yes. You can use natural language to locate specific entries, pull up their details, change existing data, or remove them entirely. This allows you to treat your form submissions like a searchable database within your chat interface.

Where every entry lands.

Data management outcomes

Your AI moves data between these states based on your instructions.

SEARCH

Find specific submissions

The AI scans your forms to find the exact record you're looking for. You get the specific entry details without manual filtering.

UPDATE

Modify existing data

Change field values or correct mistakes in a submission. The AI applies these changes directly to the record in Cognito Forms.

DELETE

Remove old entries

Clean up your database by telling the AI which submissions to wipe. It handles the removal of the specified records.

HUMAN

Review and decide

The AI presents the data it finds or the changes it's about to make. You stay in control by confirming the final actions.

The workflow

What your AI does when a request arrives.

The AI translates your plain English instructions into specific API calls to Cognito Forms.

  1. Locate the record

    The AI looks through your form submissions to find matches for your query, such as a specific email address or order ID.

    search_entries

  2. Retrieve details

    Once a match is found, the AI pulls the full content of that specific entry so it knows exactly what it's looking at.

    get_entry

  3. Apply changes

    If you need to fix a typo or update a status, the AI overwrites the specific fields in the existing submission.

    update_entry

  4. Clean up data

    When you identify a submission that shouldn't be there, the AI removes it from your form's database.

    delete_entry

Try it

Copy these to start.

Use these prompts to begin interacting with your Cognito Forms data.

Starting points

Swap out the bracketed text with your actual form names or customer details.

Cognito Forms Connector

You're all set. Choose your MCP client and follow the setup instructions.

Connector linkhttps://edge.vinkius.com/vk_preview_i3vak4XY7WAJ8SA2PJySbblS2mmqmpNWTbmVo8D6/mcp

Claude Desktop

Follow the steps below to connect in seconds.

  1. 1In Claude Desktop, open Settings → Connectors.
  2. 2Click “Add custom connector” and paste the connector link above as the remote MCP server URL.
  3. 3Click Add and start a new chat — Cognito Forms capabilities are ready to use.
Configuration · claude_desktop_config.jsonCopy
{
  "mcpServers": {
    "cognito-forms-mcp": {
      "url": "https://edge.vinkius.com/vk_preview_i3vak4XY7WAJ8SA2PJySbblS2mmqmpNWTbmVo8D6/mcp"
    }
  }
}
Copy into chat04

  • Find all entries in my 'Customer Feedback' form from last Tuesday.

  • Get the details for the submission from user john@example.com.

  • Update the 'Shipping Status' to 'Shipped' for the entry with ID 12345.

  • Delete the submission for the order placed by Sarah Miller.

  • Claude
  • ChatGPT
  • Cursor
  • VS Code
  • Windsurf
  • Claude Code
  • JetBrains
  • Cline

Start here

Connect Cognito Forms once, then ask.

Click the link to connect your account. Your credentials stay encrypted and secure, and you'll be ready to chat with your forms immediately.

Connect Cognito Forms to your AI

FAQ

How this task behaves.

  • 01

    Can the AI create new form entries?

    No. This specific set of tools is for searching, retrieving, updating, and deleting existing entries.

  • 02

    Will the AI delete entries without my permission?

    No. The AI performs the action you request, but you should always review the entry details before confirming a deletion.

  • 03

    Can I search for entries using partial names?

    Yes, the AI uses the search tool to find entries that match the criteria you provide in your prompt.

  • 04

    Does the AI see all my forms?

    The AI can access any form you have permission to interact with once the connection is established.

  • 05

    Can the AI change the structure of my form?

    No. The AI can only change the data inside the entries, not the form fields or the form design itself.

  • More questions about Cognito Forms? The Connector page answers them. See everything the Cognito Forms Connector can do

Connect Cognito Forms to Claude, Cursor, ChatGPT & more