• ADVANCE
  • REJECT
  • HOLD
  • LOG

How to advance candidates through your pipeline with your AI

Connect Greenhouse to your AI client to handle stage transitions and rejections. Your agent manages the movement while you maintain control over the hiring logic.

Ask AI about this page

Short answer

How can I use AI to manage my Greenhouse pipeline?

Your AI client uses Greenhouse tools to move specific applicants to new interview stages or reject them based on your criteria. You'll see the results directly in your Greenhouse dashboard. This breakdown shows how the automation works.

Pipeline outcomes

Where candidates land

The AI directs applicants to one of these four states.

ADVANCE

Move to next stage

The AI moves a candidate to a new interview stage. You'll find them waiting in the next step of your Greenhouse workflow.

REJECT

Send rejection notice

The AI marks an applicant as rejected. It includes the specific reason you provided in the chat.

HOLD

Needs human review

If the AI is unsure about a candidate's fit, it flags them for you. You decide whether to advance or reject them manually.

LOG

Update candidate notes

The AI adds context to the candidate's profile. This keeps your hiring history accurate without manual typing.

The workflow

What your AI does when a candidate arrives.

The AI acts as a bridge between your chat interface and your Greenhouse recruitment stages.

  1. Evaluate fit

    Your agent reviews candidate profiles and job descriptions to determine if they meet your requirements.

    advance_applicationreject_application

  2. Progress applicants

    The AI moves qualified candidates to the next phase of your hiring process.

    advance_application

  3. Handle rejections

    The AI removes unsuitable candidates from the pipeline using the reasons you specify.

    reject_application

  4. Confirm actions

    The AI reports back once the Greenhouse record has been updated.

    advance_applicationreject_application

Try it

Copy these to start.

Use these prompts to trigger actions in Greenhouse.

Starting points

These are starting points. Swap out the bracketed text with your actual candidate names or job titles.

Greenhouse Connector

You're all set. Choose your MCP client and follow the setup instructions.

Connector linkhttps://edge.vinkius.com/vk_preview_iGmlXywCChdyo6umXZnPnR2kZ5FJuPaNilfJrSmi/mcp

Claude Desktop

Follow the steps below to connect in seconds.

  1. 1In Claude Desktop, open Settings → Connectors.
  2. 2Click “Add custom connector” and paste the connector link above as the remote MCP server URL.
  3. 3Click Add and start a new chat — Greenhouse capabilities are ready to use.
Configuration · claude_desktop_config.jsonCopy
{
  "mcpServers": {
    "greenhouse-alternative-1-mcp": {
      "url": "https://edge.vinkius.com/vk_preview_iGmlXywCChdyo6umXZnPnR2kZ5FJuPaNilfJrSmi/mcp"
    }
  }
}
Copy into chat04

  • Advance the candidate [Name] to the [Stage Name] stage in Greenhouse.

  • Reject [Name] from the [Job Title] role because they lack [Specific Skill].

  • Look at [Name]'s application and tell me if they should move to the next stage.

  • Move all candidates in the [Stage Name] stage to [New Stage Name].

  • Claude
  • ChatGPT
  • Cursor
  • VS Code
  • Windsurf
  • Claude Code
  • JetBrains
  • Cline

Start here

Connect Greenhouse once, then ask.

Link your Greenhouse account in one click. Your credentials stay encrypted, and you can start managing your pipeline through your preferred AI client immediately.

Connect Greenhouse to your AI

FAQ

How the Greenhouse Connector behaves

  • 01

    Can the AI create new job postings in Greenhouse?

    No. The AI only manages existing candidates and their movement through your current pipeline.

  • 02

    Does the AI send emails to candidates automatically?

    The AI can trigger a rejection in Greenhouse, but it does not send external emails directly.

  • 03

    Can I undo an action the AI took?

    Yes. You can manually move a candidate back to a previous stage or undo a rejection within the Greenhouse UI.

  • 04

    Will the AI delete candidate data?

    No. The AI can only advance or reject applications; it has no capability to delete records from your Greenhouse account.

  • 05

    How does the AI know which stage to move someone to?

    You must specify the target stage name in your prompt so the AI knows exactly where to move the candidate.

  • More questions about Greenhouse? The Connector page answers them. See everything the Greenhouse Connector can do

Connect Greenhouse to Claude, Cursor, ChatGPT & more