• DATA
  • DETAILS
  • SPEED
  • HUMAN

How to check room availability with your AI

Connect HQBeds to your AI client once. After that, you can query your property's inventory through a simple chat interface.

Ask AI about this page

Short answer

Can I check room availability using my AI?

Yes. Your AI uses the HQBeds MCP to pull live inventory and room details directly from your PMS. You'll get specific availability for your chosen dates without opening a dashboard. Here is how the data flows.

The results

What your AI finds for you

The AI handles the data retrieval so you can focus on the guest.

DATA

Live inventory counts

The AI pulls current room numbers and availability for your specific date ranges. You get the exact numbers currently in your PMS.

DETAILS

Specific room info

If you need more than just a count, the AI can pull specific details for individual rooms. This includes room types and current status.

SPEED

Instant answers

Instead of clicking through multiple menus in your PMS, you just ask a question. The AI fetches the data and presents it immediately.

HUMAN

Booking decisions

The AI provides the facts, but you decide if the availability meets the guest's needs. You remain in control of the actual booking process.

The workflow

What your AI does when you ask for availability.

The AI translates your natural language questions into specific PMS queries.

  1. Check dates

    The AI looks at the dates you mentioned and checks what is open in your property.

    list_availability

  2. Identify rooms

    It scans the property to see which specific room types are currently vacant.

    list_rooms

  3. Get specifics

    If you ask about a particular room, the AI pulls the exact data for that unit.

    get_room

  4. Report back

    The AI summarizes the inventory counts and room statuses in a plain text response.

    list_availability

Try it

Copy these to start.

Use these prompts to test the connection once you are live.

Starting points

Swap the dates and room types in these examples to match your actual needs.

HQBeds Connector

You're all set. Choose your MCP client and follow the setup instructions.

Connector linkhttps://edge.vinkius.com/vk_preview_aCh0gy3yrr7Upi0pIrTZ2RqlAYnKLei3ANjwxJPD/mcp

Claude Desktop

Follow the steps below to connect in seconds.

  1. 1In Claude Desktop, open Settings → Connectors.
  2. 2Click “Add custom connector” and paste the connector link above as the remote MCP server URL.
  3. 3Click Add and start a new chat — HQBeds capabilities are ready to use.
Configuration · claude_desktop_config.jsonCopy
{
  "mcpServers": {
    "hqbeds-mcp": {
      "url": "https://edge.vinkius.com/vk_preview_aCh0gy3yrr7Upi0pIrTZ2RqlAYnKLei3ANjwxJPD/mcp"
    }
  }
}
Copy into chat04

  • How many rooms are available for next Tuesday?

  • Show me the availability for a Deluxe Suite from June 12th to June 15th.

  • What rooms are currently vacant in the property?

  • Give me the details for room 302.

  • Claude
  • ChatGPT
  • Cursor
  • VS Code
  • Windsurf
  • Claude Code
  • JetBrains
  • Cline

Start here

Connect HQBeds once, then ask.

Follow the link to connect your account. Your credentials stay encrypted and secure on our side. Once connected, your AI client can immediately start querying your PMS.

Connect HQBeds to your AI

FAQ

Common questions

  • 01

    Can the AI book a room for me?

    No. This MCP is designed to read availability and room data. It cannot create or modify bookings in your PMS.

  • 02

    Can the AI change my room rates?

    No. The tools only allow the AI to list and get room information. It has no capability to change pricing or settings.

  • 03

    Does the AI see my login password?

    No. Your connection is handled through secure protocols where your credentials remain encrypted.

  • 04

    How often does the availability refresh?

    The AI pulls real-time data from your PMS every time you ask a question, so you are always seeing current inventory.

  • 05

    Can I use this with any AI client?

    You can use this with any MCP-compatible client like Claude, Cursor, or Windsurf.

  • More questions about HQBeds? The Connector page answers them. See everything the HQBeds Connector can do

Connect HQBeds to Claude, Cursor, ChatGPT & more