• STALLED
  • OWNERSHIP
  • SUMMARY
  • ACTION

How to track workflow approval status with your AI

Connect Kissflow to your AI client to turn manual process checking into a simple conversation. Once connected, your agent can scan your active workflows to find bottlenecks.

Ask AI about this page

Short answer

How can I see where my Kissflow approvals are stuck?

Your AI uses Kissflow tools to pull a list of your active processes and the specific items within them. It then analyzes the current state of each item to pinpoint exactly where a request is sitting in the approval chain.

The outcomes.

Where bottlenecks show up.

Instead of clicking through every process manually, let your agent do the heavy lifting.

STALLED

Identify stuck items

The AI scans your process items to find requests that haven't moved in a set amount of time. You get a clear list of what's lagging.

OWNERSHIP

Pinpoint the approver

Your agent identifies the specific person or role currently holding the request. This tells you exactly who to follow up with.

SUMMARY

Get process health

The AI aggregates data across multiple processes to show you which workflows are moving and which are failing. You see the big picture instantly.

ACTION

Needs human intervention

The AI flags items that require your direct attention or a manual override. It highlights these so you don't miss critical blockers.

The workflow

What your AI does when the request arrives.

The AI acts as a bridge between your chat interface and your Kissflow data.

  1. Scan active workflows

    The agent first looks at all your available Kissflow processes to understand what needs monitoring.

    list_processes

  2. Inspect individual items

    It pulls the specific details for every request within those processes to see their current status.

    list_process_items

  3. Analyze the bottleneck

    The AI compares the item status against your expected timeline to find where the chain has broken.

    list_process_items

  4. Report the findings

    Your agent presents a clean summary of the stalled items and the people responsible for them.

    list_processes

Try it

Copy these to start.

Use these prompts to get immediate answers from your agent.

Starting points

These are just ways to start the conversation. Swap out the process names for your actual Kissflow process titles.

Kissflow Connector

You're all set. Choose your MCP client and follow the setup instructions.

Connector linkhttps://edge.vinkius.com/vk_preview_wqzleunfRCx5tQmXOECq06jWV47JYkworNC60oLe/mcp

Claude Desktop

Follow the steps below to connect in seconds.

  1. 1In Claude Desktop, open Settings → Connectors.
  2. 2Click “Add custom connector” and paste the connector link above as the remote MCP server URL.
  3. 3Click Add and start a new chat — Kissflow capabilities are ready to use.
Configuration · claude_desktop_config.jsonCopy
{
  "mcpServers": {
    "kissflow-mcp": {
      "url": "https://edge.vinkius.com/vk_preview_wqzleunfRCx5tQmXOECq06jWV47JYkworNC60oLe/mcp"
    }
  }
}
Copy into chat04

  • Which items in my 'Expense Reimbursement' process are currently waiting for approval?

  • Show me all stalled requests in the 'Onboarding' workflow.

  • Who is the current approver for the 'Hardware Request' item #4502?

  • List all processes in Kissflow that have items stuck in the 'Manager Review' stage.

  • Claude
  • ChatGPT
  • Cursor
  • VS Code
  • Windsurf
  • Claude Code
  • JetBrains
  • Cline

Start here

Connect Kissflow once, then ask.

Just follow the link to connect your account. Your credentials stay encrypted and secure, and you can immediately start asking questions in your preferred AI client.

Connect Kissflow to your AI

FAQ

How the tracking behaves

  • 01

    Can the AI approve requests for me?

    No. The AI can only read and report on the status of items. You must still log in to Kissflow to perform approvals or edits.

  • 02

    Can the AI delete a process?

    No. The available tools only allow the AI to list processes and items. It cannot modify or delete your Kissflow data.

  • 03

    Does the AI see all my Kissflow data?

    The AI only sees the data it can access through the specific tools provided, which are limited to listing processes and their items.

  • 04

    How does it know if a request is 'stuck'?

    The AI looks at the status and history of the items it retrieves to identify where the progress has stopped.

  • 05

    Can I use this with Claude or Cursor?

    Yes, as long as you are using an MCP-compatible client, you can use this connector.

  • More questions about Kissflow? The Connector page answers them. See everything the Kissflow Connector can do

Connect Kissflow to Claude, Cursor, ChatGPT & more