• AUTOMATED
  • ACCURATE
  • HUMAN
  • READY

How to upload shipment documents with your AI

Connect Navisphere to your AI client once. From then on, you just tell your agent which files belong to which shipment.

Ask AI about this page

Short answer

How can I upload BOL or POD files to Navisphere using AI?

You give your AI the digital file and the shipment ID, and it handles the upload to the correct record. This keeps your billing files organized. You'll see the results in your shipment logs.

The result of your request.

Where your files end up.

The AI moves data from your chat or local storage directly into Navisphere.

AUTOMATED

Attached to records

The AI uses the upload_shipment_documents tool to link files to the right shipment ID. Your digital BOLs and PODs are now part of the shipment history.

ACCURATE

Matched shipment IDs

Your agent identifies the specific shipment record before attaching the file. This prevents documents from being filed under the wrong number.

HUMAN

Review required

You still need to verify that the file content matches the shipment details. The AI handles the upload, but you confirm the accuracy.

READY

Billing prepared

Once the files are attached, your shipment records are complete for billing. You can move straight to invoicing without hunting for paperwork.

The workflow

What your AI does when a file is ready.

The AI bridges the gap between your local files and your Navisphere database.

  1. Identify shipment

    Your agent looks at the shipment ID or reference number you provide to find the correct record in Navisphere.

    upload_shipment_documents

  2. Process document

    The AI prepares the digital BOL or POD for the specific upload task.

    upload_shipment_documents

  3. Execute upload

    The tool sends the file directly to the Navisphere shipment record.

    upload_shipment_documents

  4. Confirm attachment

    Your agent tells you once the file is successfully linked to the shipment.

    upload_shipment_documents

Try it

Copy these to start.

Use these prompts to trigger the upload process.

Starting points

These are basic commands. Replace the shipment IDs and file names with your actual data.

Navisphere Connector

You're all set. Choose your MCP client and follow the setup instructions.

Connector linkhttps://edge.vinkius.com/vk_preview_CmEEwdhOW0Lj3cTPjcLjYhL7jfTwv1dDXNKzFl85/mcp

Claude Desktop

Follow the steps below to connect in seconds.

  1. 1In Claude Desktop, open Settings → Connectors.
  2. 2Click “Add custom connector” and paste the connector link above as the remote MCP server URL.
  3. 3Click Add and start a new chat — Navisphere capabilities are ready to use.
Configuration · claude_desktop_config.jsonCopy
{
  "mcpServers": {
    "navisphere-mcp": {
      "url": "https://edge.vinkius.com/vk_preview_CmEEwdhOW0Lj3cTPjcLjYhL7jfTwv1dDXNKzFl85/mcp"
    }
  }
}
Copy into chat04

  • Upload this BOL to shipment #99283.

  • Attach the POD file for shipment 44521 to Navisphere.

  • Find shipment 8821 and upload the attached document.

  • Can you link this PDF to shipment 7732?

  • Claude
  • ChatGPT
  • Cursor
  • VS Code
  • Windsurf
  • Claude Code
  • JetBrains
  • Cline

Start here

Connect Navisphere once, then ask.

Click the link to connect your Navisphere account. Your credentials stay encrypted and secure, and you can start uploading files immediately.

Connect Navisphere to your AI

FAQ

How this task behaves.

  • 01

    Can the AI create new shipment records?

    No. The AI can only upload documents to existing shipment records.

  • 02

    Does the AI delete any files in Navisphere?

    No. The AI only has the ability to upload files, not delete or modify existing records.

  • 03

    What happens if I give it the wrong shipment ID?

    The AI will report that it cannot find the shipment. It won't upload the file to a random record.

  • 04

    Can I upload multiple files at once?

    Yes, you can instruct your agent to upload several files to a single shipment ID in one conversation.

  • 05

    Do I need to manually enter the shipment ID every time?

    You must provide the ID so the AI knows where the file belongs, but you can often just point to a number in a previous part of your chat.

  • More questions about Navisphere? The Connector page answers them. See everything the Navisphere Connector can do

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