• VIEW
  • MANAGE
  • AUDIT
  • HUMAN

How to track staff schedules with your AI

Connect Phorest to your AI client to manage your salon or clinic's daily operations through simple chat commands.

Ask AI about this page

Short answer

How can I track staff schedules with my AI?

You can ask your AI to pull branch timetables or specific staff schedules directly from Phorest. It also handles recording breaks so your availability stays accurate. You'll get a clear view of who is working and when they are free.

The outcomes

What you get from Phorest

Your AI handles the data retrieval and updates so you don't have to log in to the dashboard for every small change.

VIEW

Check availability

The AI pulls current timetables for specific branches or individual team members. You get an instant snapshot of who is on the floor.

MANAGE

Log staff breaks

Tell your AI when someone is taking a break. It updates the Phorest records so your booking availability remains correct.

AUDIT

Review break history

You can see a list of scheduled or completed breaks. This helps you keep track of coverage throughout the day.

HUMAN

Manual adjustments

Complex scheduling changes or large-scale roster shifts still require you to log in to Phorest directly. The AI handles the day-to-day checks and breaks.

The workflow

What your AI does when the request arrives.

The AI acts as a bridge between your chat interface and your Phorest account.

  1. Fetch branch data

    The AI looks up the current schedule for a specific location to see who is available for bookings.

    get_branch_timetable

  2. Check staff status

    It pulls the specific timetable for a team member to confirm their working hours.

    get_staff_timetable

  3. List active breaks

    The AI retrieves a list of current breaks to show you who is currently off the floor.

    list_breaks

  4. Record a break

    When you tell the AI a staff member is stepping away, it writes that break into the system.

    create_break

Try it

Copy these to start.

Use these prompts to begin interacting with your Phorest data.

Starting points

Swap out the bracketed text for your actual branch names or staff names.

Phorest Connector

You're all set. Choose your MCP client and follow the setup instructions.

Connector linkhttps://edge.vinkius.com/vk_preview_PwvLdN1Gv8tvYctcNPFTbI9Hf4ae2bg5wMdTmWmv/mcp

Claude Desktop

Follow the steps below to connect in seconds.

  1. 1In Claude Desktop, open Settings → Connectors.
  2. 2Click “Add custom connector” and paste the connector link above as the remote MCP server URL.
  3. 3Click Add and start a new chat — Phorest capabilities are ready to use.
Configuration · claude_desktop_config.jsonCopy
{
  "mcpServers": {
    "phorest-mcp": {
      "url": "https://edge.vinkius.com/vk_preview_PwvLdN1Gv8tvYctcNPFTbI9Hf4ae2bg5wMdTmWmv/mcp"
    }
  }
}
Copy into chat04

  • Show me the timetable for the London branch.

  • What is Sarah's schedule for today?

  • List all the breaks currently scheduled for this afternoon.

  • Set a break for Mike starting now.

  • Claude
  • ChatGPT
  • Cursor
  • VS Code
  • Windsurf
  • Claude Code
  • JetBrains
  • Cline

Start here

Connect Phorest once, then ask.

Follow the link to link your account. Your credentials stay encrypted, and you can immediately start chatting with your data.

Connect Phorest to your AI

FAQ

Common questions

  • 01

    Can the AI change a staff member's permanent contract?

    No. The AI can only manage daily timetables and breaks.

  • 02

    Can I delete a staff member using the AI?

    No. Deleting users or staff profiles must be done within Phorest.

  • 03

    Does the AI see my client's personal contact details?

    No. The tools only access timetable and break data.

  • 04

    Can I book a new appointment through the AI?

    No. This connector is limited to managing staff schedules and breaks.

  • 05

    How does the AI know which branch I am talking about?

    You specify the branch name in your prompt, and the AI uses that to find the right timetable.

  • More questions about Phorest? The Connector page answers them. See everything the Phorest Connector can do

Connect Phorest to Claude, Cursor, ChatGPT & more