• SEARCH
  • BOOKING
  • CHANGES
  • MANUAL

How to reserve hot desks with your AI client

Connect Robin to your AI client once. After that, you can manage your workspace seating entirely through chat.

Ask AI about this page

Short answer

How can I book a desk using my AI?

Tell your AI which office you are heading to and ask for available desks. Once you pick one, your agent handles the booking or cancellation for you. You'll see the specific seating options and availability in your chat window.

The outcomes

What you get with Robin

Your AI handles the logistics of finding and securing a spot in the office.

SEARCH

Find open seats

Your agent checks specific office locations to see what's available right now. You get a list of desks you can actually use.

BOOKING

Secure a desk

After you choose a spot, the AI completes the reservation. You don't need to open a separate booking app.

CHANGES

Cancel a reservation

If your plans change, just tell your agent to cancel your booking. It updates the office schedule immediately.

MANUAL

Human intervention

If a desk is blocked for maintenance or a specific team, the AI will report the unavailability. You'll need to pick a different spot manually.

The workflow

What your AI does when the request arrives.

The AI translates your chat messages into direct actions within your office management system.

  1. Locate the office

    The AI identifies the specific building or branch you want to visit to ensure it's looking at the right data.

    get_location

  2. Check availability

    It pulls a real-time list of desks that aren't already taken at that location.

    list_desks

  3. Confirm the spot

    Once you've picked a desk, the AI marks it as yours in the system.

    reserve_desk

  4. Manage bookings

    If you need to free up a desk you previously held, the AI clears the reservation.

    cancel_desk_reservation

Try it

Copy these to start.

Use these prompts to kick off your desk booking.

Starting points

These are just ways to start the conversation. Swap out the office names and desk numbers for your actual details.

Robin Workspace API Connector

You're all set. Choose your MCP client and follow the setup instructions.

Connector linkhttps://edge.vinkius.com/vk_preview_6Rn1RBJeTb1SMVqORMOiJyByI08ewgqYfBMxe34g/mcp

Claude Desktop

Follow the steps below to connect in seconds.

  1. 1In Claude Desktop, open Settings → Connectors.
  2. 2Click “Add custom connector” and paste the connector link above as the remote MCP server URL.
  3. 3Click Add and start a new chat — Robin Workspace API capabilities are ready to use.
Configuration · claude_desktop_config.jsonCopy
{
  "mcpServers": {
    "robin-mcp": {
      "url": "https://edge.vinkius.com/vk_preview_6Rn1RBJeTb1SMVqORMOiJyByI08ewgqYfBMxe34g/mcp"
    }
  }
}
Copy into chat04

  • Find me an available hot desk at the London headquarters.

  • Show me the available desks at the New York office.

  • Reserve desk 42 in the downtown location for me.

  • Cancel my reservation for the desk I booked in the Austin office.

  • Claude
  • ChatGPT
  • Cursor
  • VS Code
  • Windsurf
  • Claude Code
  • JetBrains
  • Cline

Start here

Connect Robin once, then ask.

Click the link to connect the Robin MCP to your AI client. Your login credentials stay encrypted and secure on our end.

Connect Robin to your AI

FAQ

How the task behaves

  • 01

    Can the AI book a desk for someone else?

    No. The AI performs actions on your behalf based on your specific requests.

  • 02

    Can I change my desk location through the AI?

    Yes. You can cancel your current reservation and then ask the AI to book a different one.

  • 03

    Will the AI delete my user account if I ask?

    No. The AI only has tools to manage desk locations and reservations.

  • 04

    Can the AI see who is sitting at a desk?

    No. The tools only provide information about desk availability and location.

  • 05

    Does the AI handle office access badges?

    No. The AI is limited to finding and reserving seating.

  • More questions about Robin? The Connector page answers them. See everything the Robin Connector can do

Connect Robin Workspace API to Claude, Cursor, ChatGPT & more