• MATCHED
  • UNCERTAIN
  • MISSING
  • HUMAN

How to clean institutional affiliation data with your AI

Connect the ROR API to your agent to turn messy text into standardized research identifiers. It handles the lookup so you don't have to.

Ask AI about this page

Short answer

How can I use AI to clean up research affiliation text?

Your AI compares messy affiliation strings against the Research Organization Registry to find the correct ROR ID. This process turns inconsistent names into a single, reliable source of truth. You'll get a structured list of standardized identifiers.

The results.

Where your data lands.

The AI sorts your messy text into these specific outcomes.

MATCHED

Standardized ROR IDs

The AI finds the exact match in the registry. You get the unique ROR identifier for each organization.

UNCERTAIN

Ambiguous names

When a name is too vague, the AI flags it. You'll see the potential matches it found for review.

MISSING

Unrecognized entities

If the registry has no record of the name, the AI marks it as unknown. This keeps your dataset clean.

HUMAN

Manual review needed

The AI flags high-uncertainty matches for you. You decide if the mapping is correct before finalizing.

The workflow

What your AI does when the data arrives.

The AI acts as a bridge between your raw text and the official registry.

  1. Scan the registry

    The AI looks through the available research organizations to find potential candidates for your text.

    list_organizations

  2. Verify the match

    Once it finds a likely candidate, the AI pulls the full details to ensure the ID is correct.

    get_organization

  3. Map the ID

    The AI links your messy string to the verified ROR identifier.

    get_organization

  4. Flag mismatches

    The AI identifies names that don't exist in the registry so you can handle them separately.

    list_organizations

Try it

Copy these to start.

Use these prompts to kick off the cleaning process.

Starting points

Swap the bracketed text for your actual data source, like a CSV file or a list of names.

ROR API Connector

You're all set. Choose your MCP client and follow the setup instructions.

Connector linkhttps://edge.vinkius.com/vk_preview_qUJpWiFMw4aZtzyRjlaTiSeQqwA7ypQJ4eY83FWk/mcp

Claude Desktop

Follow the steps below to connect in seconds.

  1. 1In Claude Desktop, open Settings → Connectors.
  2. 2Click “Add custom connector” and paste the connector link above as the remote MCP server URL.
  3. 3Click Add and start a new chat — ROR API capabilities are ready to use.
Configuration · claude_desktop_config.jsonCopy
{
  "mcpServers": {
    "ror-api-research-organization-registry-mcp": {
      "url": "https://edge.vinkius.com/vk_preview_qUJpWiFMw4aZtzyRjlaTiSeQqwA7ypQJ4eY83FWk/mcp"
    }
  }
}
Copy into chat04

  • Clean the affiliation names in this CSV file using the ROR API.

  • Find the ROR identifiers for the list of universities in my research spreadsheet.

  • Check these messy affiliation strings against the ROR registry and give me a table of IDs.

  • Identify which organization names in this text don't have a valid ROR ID.

  • Claude
  • ChatGPT
  • Cursor
  • VS Code
  • Windsurf
  • Claude Code
  • JetBrains
  • Cline

Start here

Connect ROR API once, then ask.

Just link the ROR API to your client. Your credentials stay encrypted, and you can start cleaning data immediately.

Connect ROR API to your AI

FAQ

How this task behaves.

  • 01

    Can the AI change the original text in my file?

    No. The AI only reads your data and provides the new, cleaned identifiers for you to use.

  • 02

    Will the AI automatically fix typos in organization names?

    The AI uses the registry to find the correct name, but it won't rewrite your original source file.

  • 03

    What happens if an organization isn't in the ROR registry?

    The AI will tell you it couldn't find a match. It won't guess or invent an ID.

  • 04

    Does the AI decide which matches are correct?

    The AI suggests the best matches based on the registry. For ambiguous cases, it flags them so you can make the final call.

  • 05

    Can I use this to add new organizations to the ROR registry?

    No. This MCP is for reading and mapping data, not for writing or updating the registry itself.

  • More questions about ROR API? The Connector page answers them. See everything the ROR API Connector can do

Connect ROR API to Claude, Cursor, ChatGPT & more