• LOGISTICS
  • STAFFING
  • CAPACITY
  • DECISIONS

How to manage class schedules and staffing with your AI

Connect TeamUp to your AI client to pull real-time scheduling data. Once connected, you can query your roster and venue availability through a simple chat interface.

Ask AI about this page

Short answer

How can I use my AI to handle scheduling and staffing?

Your AI pulls session times, coach assignments, and venue limits to answer your questions. You get immediate clarity on who is teaching where and if a space can handle your next group.

The outcomes

What you get from your AI

The AI handles the data retrieval so you can focus on the logistics.

LOGISTICS

Instant schedule checks

The AI pulls specific session times and details from your calendar. You won't have to dig through spreadsheets to find when a class starts.

STAFFING

Coach assignments

Ask who is teaching a specific slot or check a coach's current workload. The AI identifies the right person for the job immediately.

CAPACITY

Venue availability

Check if a room is big enough for a group or if a space is already booked. The AI looks up venue limits and current bookings.

DECISIONS

Human oversight

The AI provides the facts, but you make the final call on moving staff or changing times. It acts as your data layer, not your manager.

The workflow

What your AI does when you ask about scheduling.

The AI acts as a bridge between your chat interface and your studio management data.

  1. Fetch session data

    The AI looks up your calendar to find specific classes or time blocks.

    list_events

  2. Identify staff

    It pulls a list of your coaches to check who is available or assigned to a session.

    list_coaches

  3. Check room limits

    The AI retrieves details about your physical spaces to ensure they fit your needs.

    list_venues

  4. Deep dive into sessions

    If you need specifics on one particular class, the AI pulls the full details for that event.

    get_event

Try it

Copy these to start.

Use these prompts to test the connection.

Starting points

These are basic questions to get you started. Swap out the specific names for your own classes or coaches.

TeamUp Connector

You're all set. Choose your MCP client and follow the setup instructions.

Connector linkhttps://edge.vinkius.com/vk_preview_GRXJZ4szKUtTgRvCMnzb25W24lkSFSJUEntjj4MR/mcp

Claude Desktop

Follow the steps below to connect in seconds.

  1. 1In Claude Desktop, open Settings → Connectors.
  2. 2Click “Add custom connector” and paste the connector link above as the remote MCP server URL.
  3. 3Click Add and start a new chat — TeamUp capabilities are ready to use.
Configuration · claude_desktop_config.jsonCopy
{
  "mcpServers": {
    "teamup-mcp": {
      "url": "https://edge.vinkius.com/vk_preview_GRXJZ4szKUtTgRvCMnzb25W24lkSFSJUEntjj4MR/mcp"
    }
  }
}
Copy into chat04

  • What classes are scheduled for Monday morning?

  • Who is coaching the HIIT session this Thursday?

  • Which venues are available for a large group session next week?

  • What is the capacity for the yoga studio?

  • Claude
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  • Cursor
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  • Claude Code
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Start here

Connect TeamUp once, then ask.

Follow the link to authorize the connection. Your credentials stay encrypted, and you can start chatting with your data immediately.

Connect TeamUp to your AI

FAQ

Common questions

  • 01

    Can the AI change a class time for me?

    No. The AI can only read and retrieve your current schedule. You must manually update times in your management software.

  • 02

    Can the AI add new coaches to my roster?

    No. The AI can only list the coaches that already exist in your system.

  • 03

    Does the AI know about my revenue or payments?

    No. This connection only provides access to events, coaches, and venues.

  • 04

    Can I ask about specific coach availability?

    Yes. You can ask the AI to list coaches or check who is assigned to specific events.

  • 05

    Will the AI delete any of my session data?

    No. The tools provided are read-only, meaning the AI cannot delete or modify your data.

  • More questions about TeamUp? The Connector page answers them. See everything the TeamUp Connector can do

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