• CAPACITY
  • PROFILES
  • ASSIGNMENT
  • HUMAN

How to monitor team availability with your AI

Connect Workast to your AI client once. From there, your agent can pull live data on your team to help you manage workloads.

Ask AI about this page

Short answer

How can I check my team's availability using AI?

Your agent pulls live user and team data from Workast to show you who is active and what their roles are. You'll get a clear view of your team's structure and individual profiles to help you assign tasks.

The outcomes.

Clearer coordination.

Stop digging through menus to find out who is free.

CAPACITY

Workload visibility

The AI checks team data to show you who is busy and who has room for new tasks.

PROFILES

Member details

Get specific user information and roles instantly to ensure the right person gets the job.

ASSIGNMENT

Smart delegation

Use real-time availability to decide where to push new projects or urgent requests.

HUMAN

Manual oversight

You still make the final call on task assignments and handle any direct scheduling conflicts.

The workflow

What your AI does when the request arrives.

The AI acts as a bridge between your chat interface and your Workast data.

  1. Identify the team

    The agent starts by pulling a full list of everyone in your Workast workspace.

    list_users

  2. Check specific details

    It looks up individual profiles to see specific roles or status information.

    get_user

  3. Analyze group structure

    The AI examines how your team is organized to understand reporting lines.

    get_team_info

  4. Report availability

    The agent summarizes the gathered data into a plain text response for you.

    list_usersget_user

Try it

Copy these to start.

Use these prompts to get moving immediately.

Starting points

These are just ideas. Swap out the names for your actual Workast teams or users.

Workast Connector

You're all set. Choose your MCP client and follow the setup instructions.

Connector linkhttps://edge.vinkius.com/vk_preview_Lxv7FLNtBKaTS61KCwoj9Tlr71480IHByf2wOTfD/mcp

Claude Desktop

Follow the steps below to connect in seconds.

  1. 1In Claude Desktop, open Settings → Connectors.
  2. 2Click “Add custom connector” and paste the connector link above as the remote MCP server URL.
  3. 3Click Add and start a new chat — Workast capabilities are ready to use.
Configuration · claude_desktop_config.jsonCopy
{
  "mcpServers": {
    "workast-mcp": {
      "url": "https://edge.vinkius.com/vk_preview_Lxv7FLNtBKaTS61KCwoj9Tlr71480IHByf2wOTfD/mcp"
    }
  }
}
Copy into chat04

  • Who is currently on the Marketing team in Workast?

  • Show me a list of all users in my Workast workspace.

  • What is the current team structure for the Engineering group?

  • Check the profile for Sarah Jenkins to see her role.

  • Claude
  • ChatGPT
  • Cursor
  • VS Code
  • Windsurf
  • Claude Code
  • JetBrains
  • Cline

Start here

Connect Workast once, then ask.

Just follow the link to connect your account. Your login stays encrypted on our side, and you can find the full technical details on the Connector page.

Connect Workast to your AI

FAQ

How this task behaves

  • 01

    Can the AI change a user's status in Workast?

    No. The AI can only read user and team data. You must manually update statuses in the Workast app.

  • 02

    Can the AI assign tasks to people?

    No. The AI provides the visibility you need to make decisions, but it cannot create or assign tasks.

  • 03

    Does the AI see all my Workast data?

    The AI only sees the data it needs to answer your specific questions using the available tools.

  • 04

    Will the AI delete any team members?

    No. This MCP does not have any tools for deleting users or removing team information.

  • 05

    Can I see the same data the Workast web app shows?

    Yes, the AI pulls from the same user and team information available in your Workast account.

  • More questions about Workast? See everything the Workast Connector can do

Connect Workast to Claude, Cursor, ChatGPT & more