• AUDIT
  • SEARCH
  • REVIEW
  • MANUAL

How to audit file permissions with your AI

Connect Zoho Sheet to your AI client once. After that, you can query access rights across your entire workbook library using natural language.

Ask AI about this page

Short answer

How can I check who has access to my Zoho Sheets?

Your AI can scan your workbooks and pull a list of every user with shared access. You'll get a clear breakdown of permissions for any file you name. This allows you to spot unauthorized access or outdated sharing settings instantly.

The results you get

Where your audit data lands

The AI handles the heavy lifting of searching and reading file data.

AUDIT

Identify shared users

The AI finds specific workbooks and lists everyone currently holding access. You get a clean list of names and roles.

SEARCH

Locate specific files

Instead of clicking through folders, just tell your AI which spreadsheet you're worried about. It finds the right file immediately.

REVIEW

Verify data privacy

Compare the list of users against your current team roster. This helps you catch old contractors or former employees who still have entry.

MANUAL

Remove access

The AI identifies the users, but you must go into Zoho Sheet to actually revoke permissions. This keeps you in full control of your security settings.

The workflow

What your AI does when the request arrives.

The AI moves from finding your files to inspecting their individual security settings.

  1. Find the file

    The AI looks through your Zoho Sheet library to locate the specific workbook you mentioned.

    search_workbooks

  2. Access workbook data

    Once found, the AI pulls the necessary metadata for that specific spreadsheet.

    get_workbook

  3. Extract user list

    The AI pulls the specific list of people who have been granted access to the file.

    list_shared_users

  4. Report findings

    Your agent presents the names and access levels in a readable format for your review.

    list_shared_users

Try it

Copy these to start.

Use these prompts to begin your audit.

Starting points

These are basic starting points. Swap out the names of your spreadsheets for the ones you actually use.

Zoho Sheet Connector

You're all set. Choose your MCP client and follow the setup instructions.

Connector linkhttps://edge.vinkius.com/vk_preview_0HoCsTiCSBJIf0K1BsnrBAtYr8BT7gPWI9sewo7V/mcp

Claude Desktop

Follow the steps below to connect in seconds.

  1. 1In Claude Desktop, open Settings → Connectors.
  2. 2Click “Add custom connector” and paste the connector link above as the remote MCP server URL.
  3. 3Click Add and start a new chat — Zoho Sheet capabilities are ready to use.
Configuration · claude_desktop_config.jsonCopy
{
  "mcpServers": {
    "zoho-sheet-mcp": {
      "url": "https://edge.vinkius.com/vk_preview_0HoCsTiCSBJIf0K1BsnrBAtYr8BT7gPWI9sewo7V/mcp"
    }
  }
}
Copy into chat04

  • Who has access to the 'Q4 Budget' spreadsheet?

  • List all shared users for my 'Client Contact List' workbook.

  • Find the 'Project Roadmap' sheet and tell me who can view it.

  • Check the permissions on the 'Payroll 2024' file.

  • Claude
  • ChatGPT
  • Cursor
  • VS Code
  • Windsurf
  • Claude Code
  • JetBrains
  • Cline

Start here

Connect Zoho Sheet once, then ask.

Click the link to connect your account. Your login stays encrypted and secure on our end. Once connected, you can use any of the prompts above.

Connect Zoho Sheet to your AI

FAQ

How this task behaves

  • 01

    Can the AI remove users from my spreadsheets?

    No. The AI can only list and find users. You have to manually remove them within Zoho Sheet.

  • 02

    Can the AI edit the data inside my sheets?

    No. This connection is for reading workbook metadata and user lists, not for modifying cell content.

  • 03

    Does the AI see all my files?

    The AI can see any workbook you give it permission to search for using the provided tools.

  • 04

    Can I audit permissions for all my sheets at once?

    You can ask the AI to search for all workbooks, but it's most effective when you ask about specific files or groups of files.

  • 05

    Is my Zoho login shared with the AI model?

    No. Your credentials are encrypted and handled by Vinkius to facilitate the connection to your AI client.

  • More questions about Zoho Sheet? The Connector page answers them. See everything the Zoho Sheet Connector can do

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