• DATA ENTRY
  • ORGANIZATION
  • REVIEW
  • SYNC

How to create new candidate profiles with your AI

Connect Ashby to your AI client once. From then on, you just describe the person you want to add and the record is built.

Ask AI about this page

Short answer

How do I add candidates to Ashby using AI?

Tell your AI client about a candidate's details, like their name, email, or experience. The AI uses the Ashby connector to map those details into a new record. You'll get a populated profile ready for your recruiting workflow.

The results

Where your data lands

The AI handles the tedious parts of data entry.

DATA ENTRY

Populated records

The AI extracts names, emails, and roles from your text. It uses create_ashby_candidate to build the profile in Ashby.

ORGANIZATION

Mapped fields

Your AI matches messy notes to specific Ashby fields. This keeps your database clean and searchable.

REVIEW

Human verification

The AI shows you the data it intends to save. You check the details before the record is finalized.

SYNC

Live profiles

Once you confirm, the new candidate is live in Ashby. You can move them through hiring stages immediately.

The workflow

What your AI does when you provide candidate info.

The AI acts as a bridge between your conversation and your Ashby database.

  1. Parse details

    Your AI reads through the text or resumes you provide. It identifies key identifiers like contact info and professional history.

    create_ashby_candidate

  2. Map to Ashby

    The AI prepares the data to match your Ashby schema. It organizes the information so it fits your existing fields.

    create_ashby_candidate

  3. Draft the record

    The AI generates the specific payload needed for the new entry. It ensures all required fields are accounted for.

    create_ashby_candidate

  4. Execute creation

    The AI sends the command to Ashby to finalize the new profile. The candidate is then added to your database.

    create_ashby_candidate

Try it

Copy these to start.

Use these prompts to trigger the creation process.

Starting points

Replace the bracketed info with the actual details from your source text or email.

Ashby Connector

You're all set. Choose your MCP client and follow the setup instructions.

Connector linkhttps://edge.vinkius.com/vk_preview_Vs9SUJTu7eDnVehNeQMdBwTkERKtxtSKUVnQwDvg/mcp

Claude Desktop

Follow the steps below to connect in seconds.

  1. 1In Claude Desktop, open Settings → Connectors.
  2. 2Click “Add custom connector” and paste the connector link above as the remote MCP server URL.
  3. 3Click Add and start a new chat — Ashby capabilities are ready to use.
Configuration · claude_desktop_config.jsonCopy
{
  "mcpServers": {
    "ashby-mcp": {
      "url": "https://edge.vinkius.com/vk_preview_Vs9SUJTu7eDnVehNeQMdBwTkERKtxtSKUVnQwDvg/mcp"
    }
  }
}
Copy into chat04

  • Create a new candidate in Ashby for Jane Doe (jane.doe@email.com) who is a Senior Engineer.

  • Add this person to Ashby from my notes: Alex Smith, alex@work.com, interested in the Product Manager role.

  • I just met Mark Thompson at the conference. His email is m.thompson@provider.net. Add him to Ashby.

  • Take the details from this resume and create a new candidate profile in Ashby.

  • Claude
  • ChatGPT
  • Cursor
  • VS Code
  • Windsurf
  • Claude Code
  • JetBrains
  • Cline

Start here

Connect Ashby once, then ask.

Click the link below to link your account. Your credentials stay encrypted, and you'll be ready to chat with Ashby immediately.

Connect Ashby to your AI

FAQ

How this task behaves

  • 01

    Can the AI delete candidates from Ashby?

    No. The AI only has the capability to create new records. You must manage deletions manually in Ashby.

  • 02

    Does the AI need me to format the email correctly?

    No. You can paste raw notes or unformatted text, and the AI will extract the necessary details for you.

  • 03

    Can the AI move candidates between stages?

    No. This specific task is limited to creating new candidate profiles.

  • 04

    Will the AI create duplicate profiles if I ask twice?

    The AI will attempt to create the record as instructed. It is up to you to verify if the candidate already exists in your database.

  • 05

    Does the AI see my entire Ashby database?

    The AI only accesses the data required to perform the specific tools you trigger.

  • More questions about Ashby? See everything the Ashby Connector can do

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