• ARCHIVE
  • TRASH
  • ACTIVE
  • HUMAN

How to archive and trash old notes with your AI

Connect Bear to your agent to automate your cleanup. Once connected, your agent handles the heavy lifting of organizing your workspace.

Ask AI about this page

Short answer

How can I use AI to clean up my Bear notes?

Your agent identifies outdated or redundant notes and moves them into your archive or trash. This keeps your active workspace focused on what matters right now.

Where your notes land.

The outcomes of a cleanup.

The agent sorts your clutter into these specific locations.

ARCHIVE

Stored for later

The agent moves research you aren't using right now but don't want to lose. These notes stay out of your way.

TRASH

Removed from view

The agent gets rid of junk or duplicate entries. This clears the clutter from your sidebar.

ACTIVE

Kept in place

The agent leaves your current, relevant notes alone. You'll only see changes to the items it identifies as old or unnecessary.

HUMAN

Requires your review

If the agent is unsure if a note is actually old, it will ask you first. You decide what stays and what goes.

The workflow

What your AI does when clutter arrives.

The agent acts as a digital janitor for your Bear workspace.

  1. Identify clutter

    Your agent reads through your Bear notes to find outdated research, duplicates, or abandoned drafts.

    archive_notetrash_note

  2. Archive old research

    When it finds useful but old information, it moves the note to your archive.

    archive_note

  3. Trash junk notes

    It identifies notes that are clearly useless and sends them to the trash.

    trash_note

  4. Verify deletions

    The agent stops to ask you before performing any final deletions to ensure nothing important is lost.

    trash_note

Try it

Copy these to start.

Paste these lines into your chat to trigger the cleanup.

Starting points

These are simple ways to start the process. Swap the bracketed text for your specific note names or tags.

Bear Connector

You're all set. Choose your MCP client and follow the setup instructions.

Connector linkhttps://edge.vinkius.com/vk_preview_TLQxZBRzGLnr7TZkljxUEGdAXpbyLHKIFiqqZEvb/mcp

Claude Desktop

Follow the steps below to connect in seconds.

  1. 1In Claude Desktop, open Settings → Connectors.
  2. 2Click “Add custom connector” and paste the connector link above as the remote MCP server URL.
  3. 3Click Add and start a new chat — Bear capabilities are ready to use.
Configuration · claude_desktop_config.jsonCopy
{
  "mcpServers": {
    "bear-mcp": {
      "url": "https://edge.vinkius.com/vk_preview_TLQxZBRzGLnr7TZkljxUEGdAXpbyLHKIFiqqZEvb/mcp"
    }
  }
}
Copy into chat04

  • Look through my Bear notes tagged with 'research' and archive anything from last year.

  • Find any duplicate notes in Bear and move them to the trash.

  • Check my 'Project X' notes and archive anything that looks outdated.

  • Scan my Bear workspace for notes with no content and trash them.

  • Claude
  • ChatGPT
  • Cursor
  • VS Code
  • Windsurf
  • Claude Code
  • JetBrains
  • Cline

Start here

Connect Bear once, then ask.

Just click the link to connect your account. Your credentials stay encrypted, and you can start managing your notes immediately.

Connect Bear to your AI

FAQ

How this task behaves.

  • 01

    Can the AI permanently delete my notes?

    No. The agent can only move notes to the trash. You still control the final deletion within Bear.

  • 02

    Will it move notes without asking me?

    The agent follows your instructions. If you tell it to archive everything old, it will, but you can always instruct it to ask for permission first.

  • 03

    Can the AI edit the content inside my notes?

    No. This connector only handles moving notes to the archive or the trash.

  • 04

    How does it know what is 'old'?

    It uses the metadata and content within your notes to determine age or relevance based on the prompt you provide.

  • 05

    Does it work with all my Bear tags?

    Yes, the agent can read your tags to help decide which notes to archive or trash.

  • More questions about Bear? The Connector page answers them. See everything the Bear Connector can do

Connect Bear to Claude, Cursor, ChatGPT & more