• LIVE
  • TRACK
  • EXIT
  • HUMAN

How to check in event attendees with your AI

Connect Brushfire to your AI client once. After that, you can handle the entire registration and attendance flow through a simple chat interface.

Ask AI about this page

Short answer

How can I check in attendees using my AI?

You can manage guest arrivals and session tracking by asking your AI to pull attendee lists and execute check-ins. This lets you handle the front desk or session monitoring without leaving your chat window. You'll see the results of every check-in and session completion immediately.

Attendance outcomes

Where your data lands

The AI handles the data entry and status updates so you can focus on the guests.

LIVE

Instant check-ins

The AI marks guests as present the moment you confirm their name. You get an updated list of who is actually on-site.

TRACK

Session monitoring

Keep tabs on which sessions are full or which guests have finished their required tracks. The AI tracks completion status for every attendee.

EXIT

Departure logging

Log when guests leave the event or a specific session. This gives you a clean record of total attendance versus actual presence.

HUMAN

Manual overrides

If a guest isn't in the system or a registration is broken, you handle that directly in the Brushfire dashboard. The AI only manages the data it can see.

The workflow

What your AI does when a guest arrives.

The AI acts as your digital registration desk, pulling data and updating records on demand.

  1. Pull the guest list

    The AI looks up everyone registered for your specific event or session to ensure you have the right names.

    list_attendees

  2. Register the arrival

    Once you identify the guest, the AI marks them as present in the system.

    check_in_attendee

  3. Track session progress

    As sessions wrap up, the AI updates the records to show which attendees finished their participation.

    set_attendee_completed

  4. Log departures

    When a guest leaves, the AI updates their status to reflect they are no longer in the session.

    checkout_attendee

Try it

Copy these to start.

Use these prompts to kick off your attendance management.

Starting points

These are just ideas. Swap out the event names or attendee names with your actual data.

Brushfire Connector

You're all set. Choose your MCP client and follow the setup instructions.

Connector linkhttps://edge.vinkius.com/vk_preview_CXjX6UF6zbd07QPDVOdWhDMn3tbhjXSmrmtHk5Wn/mcp

Claude Desktop

Follow the steps below to connect in seconds.

  1. 1In Claude Desktop, open Settings → Connectors.
  2. 2Click “Add custom connector” and paste the connector link above as the remote MCP server URL.
  3. 3Click Add and start a new chat — Brushfire capabilities are ready to use.
Configuration · claude_desktop_config.jsonCopy
{
  "mcpServers": {
    "brushfire-mcp": {
      "url": "https://edge.vinkius.com/vk_preview_CXjX6UF6zbd07QPDVOdWhDMn3tbhjXSmrmtHk5Wn/mcp"
    }
  }
}
Copy into chat04

  • Show me the attendee list for the Morning Keynote session.

  • Check in Sarah Jenkins for the Workshop session.

  • Mark all attendees in the VIP lounge as completed for today.

  • Check out Michael Ross from the afternoon seminar.

  • Claude
  • ChatGPT
  • Cursor
  • VS Code
  • Windsurf
  • Claude Code
  • JetBrains
  • Cline

Start here

Connect Brushfire once, then ask.

Just follow the link to connect your account. Your credentials stay encrypted, and you can start chatting with your data immediately.

Connect Brushfire to your AI

FAQ

How the check-in process works

  • 01

    Can the AI create new attendee registrations?

    No. The AI can only manage existing attendees that are already in the Brushfire system.

  • 02

    Can I use this to change an attendee's email address?

    No. The AI is limited to check-in, check-out, and completion status updates.

  • 03

    How does the AI know which sessions are available?

    The AI uses the session list provided by Brushfire to identify and target specific events.

  • 04

    Does the AI handle payments?

    No. All financial transactions and registration payments must be handled through the main Brushfire platform.

  • 05

    Can I see a real-time count of people checked in?

    Yes. You can ask the AI for a summary of who has been checked in versus the total list.

  • More questions about Brushfire? See everything the Brushfire Connector can do

Connect Brushfire to Claude, Cursor, ChatGPT & more