• OVERLOADED
  • UNDERUSED
  • CONFLICTS
  • HUMAN

How to audit project resource allocation with your AI

Connect Celoxis to your AI client to spot scheduling conflicts. Once connected, your agent can cross-reference team availability with active project demands.

Ask AI about this page

Short answer

How do I check if my team is over-scheduled?

Your AI pulls resource assignments and project workloads from Celoxis to find mismatches. It flags people whose assigned hours exceed their capacity. You'll get a clear list of who is over-leveraged and which projects are driving the demand.

Audit outcomes

Where your findings land.

The AI organizes its findings into these specific categories.

OVERLOADED

Over-scheduled members

The AI identifies people with more tasks than hours available. You get a list of names and their specific capacity breaches.

UNDERUSED

Available capacity

The AI finds team members with significant gaps in their schedule. This shows you who can take on more work immediately.

CONFLICTS

Resource mismatches

The AI spots where project requirements don't align with assigned skill sets or availability. You get a breakdown of these gaps.

HUMAN

Manual adjustments

The AI highlights specific projects that need your direct intervention. You decide how to reassign tasks or extend deadlines.

The workflow

What your AI does when the audit starts.

The AI performs a multi-step check of your Celoxis data to build a complete picture of your team's workload.

  1. Gather team data

    The AI pulls a full list of all people currently assigned to tasks in your system.

    list_resources

  2. Identify active projects

    The AI looks up all ongoing projects to see where the work is actually happening.

    list_projects

  3. Analyze specific workloads

    The AI digs into individual project details to see how much time is allocated to each person.

    get_project

  4. Flag capacity issues

    The AI compares the resource lists against the project demands to find the over-scheduled users.

    list_resourcesget_project

Try it

Copy these to start.

Use these prompts to kick off your resource audit.

Starting points

These are starting points. Swap out the project names or team members with your actual Celoxis data.

Celoxis Connector

You're all set. Choose your MCP client and follow the setup instructions.

Connector linkhttps://edge.vinkius.com/vk_preview_E9z7w0G8hlBaCIzI2R6gsj984tK5pNi2O1kiB1TT/mcp

Claude Desktop

Follow the steps below to connect in seconds.

  1. 1In Claude Desktop, open Settings → Connectors.
  2. 2Click “Add custom connector” and paste the connector link above as the remote MCP server URL.
  3. 3Click Add and start a new chat — Celoxis capabilities are ready to use.
Configuration · claude_desktop_config.jsonCopy
{
  "mcpServers": {
    "celoxis-mcp": {
      "url": "https://edge.vinkius.com/vk_preview_E9z7w0G8hlBaCIzI2R6gsj984tK5pNi2O1kiB1TT/mcp"
    }
  }
}
Copy into chat04

  • Check Celoxis and tell me which team members are over-scheduled across all active projects.

  • Compare the workload for the 'Website Redesign' project against our current resource list.

  • Find anyone in my resource list who has less than 10 hours of availability next week.

  • List all projects where the assigned resources are currently at 100% capacity.

  • Claude
  • ChatGPT
  • Cursor
  • VS Code
  • Windsurf
  • Claude Code
  • JetBrains
  • Cline

Start here

Connect Celoxis once, then ask.

Just link your account once. Your credentials stay encrypted and secure on our end. You can then jump straight into your AI client to start asking questions.

Connect Celoxis to your AI

FAQ

How this task behaves

  • 01

    Can the AI change my project schedules?

    No. The AI only reads your Celoxis data to identify issues. You have to make all changes manually in Celoxis.

  • 02

    Will the AI delete any of my resources?

    No. This MCP is read-only for these specific tasks. It cannot delete or modify any data in Celoxis.

  • 03

    How does it know if someone is over-scheduled?

    It compares the hours assigned to a person in their resource mapping against the total workload requirements found in the project data.

  • 04

    Can I ask about a specific person's workload?

    Yes. Once you've connected, you can ask about specific team members by name.

  • 05

    Does the AI see all my projects?

    Yes, it uses the list_projects tool to see all projects you have access to in Celoxis.

  • More questions about Celoxis? See everything the Celoxis Connector can do

Connect Celoxis to Claude, Cursor, ChatGPT & more