• RENEWALS
  • STATUS
  • AUDIT
  • HUMAN

How to track membership renewals with your AI

Connect ClubPlanner to your AI client once. From then on, your agent handles the heavy lifting of monitoring contract dates and member standing.

Ask AI about this page

Short answer

How do I track membership renewals with my AI?

Your AI pulls your current contract list and member details to identify who is due for a renewal. It flags upcoming dates and status changes so you don't miss a deadline. You get a clear view of your membership pipeline through simple chat commands.

Where your data lands.

The outcomes of your audit.

The AI organizes its findings into these specific categories.

RENEWALS

Upcoming renewal alerts

The AI identifies contracts nearing their end date. You get a list of members who need to renew soon.

STATUS

Current membership standing

The AI checks if members are active, lapsed, or pending. This helps you see exactly who is currently in good standing.

AUDIT

Contract consistency checks

The AI compares member profiles against their active contracts. It finds discrepancies between what a member's profile says and what their contract dictates.

HUMAN

Manual intervention needed

The AI flags specific profiles that require your direct attention. These are cases where data is missing or status conflicts exist.

The workflow

What your AI does when the request arrives.

The AI uses specific tools to pull your club data and organize it.

  1. Gather contract data

    The AI pulls a full list of all existing membership agreements to establish a baseline.

    list_contracts

  2. Verify member details

    It looks up individual member information to check their current status and contact details.

    get_member

  3. Scan the roster

    The AI iterates through your entire member base to ensure no one is missed during the audit.

    list_members

  4. Identify renewal gaps

    The AI compares the contract dates against the member profiles to find upcoming expirations.

    list_contractsget_member

Try it

Copy these to start.

Use these prompts to trigger the audit immediately.

Starting points

These are basic prompts. Swap out the specific club names or dates to match your actual data.

ClubPlanner Connector

You're all set. Choose your MCP client and follow the setup instructions.

Connector linkhttps://edge.vinkius.com/vk_preview_rzlbfpewjoJ8XKp6ZPQn89Ykkaf9YIdjgNlbKTM0/mcp

Claude Desktop

Follow the steps below to connect in seconds.

  1. 1In Claude Desktop, open Settings → Connectors.
  2. 2Click “Add custom connector” and paste the connector link above as the remote MCP server URL.
  3. 3Click Add and start a new chat — ClubPlanner capabilities are ready to use.
Configuration · claude_desktop_config.jsonCopy
{
  "mcpServers": {
    "clubplanner-mcp": {
      "url": "https://edge.vinkius.com/vk_preview_rzlbfpewjoJ8XKp6ZPQn89Ykkaf9YIdjgNlbKTM0/mcp"
    }
  }
}
Copy into chat04

  • List all members whose contracts expire in the next 30 days.

  • Check the status of the contract for member John Doe.

  • Show me all active members in the Gold Tier membership.

  • Find any discrepancies between member profiles and their current contracts.

  • Claude
  • ChatGPT
  • Cursor
  • VS Code
  • Windsurf
  • Claude Code
  • JetBrains
  • Cline

Start here

Connect ClubPlanner once, then ask.

Just link your account via the Vinkius dashboard. Your login credentials stay encrypted and secure, and you can start chatting with your data immediately.

Connect ClubPlanner to your AI

FAQ

How this task behaves.

  • 01

    Can the AI update a contract expiration date?

    No. The AI can only read and audit existing contract and member data. You must update dates manually in your system.

  • 02

    Will the AI delete any member profiles?

    No. This MCP only has read access to your data. It cannot delete, modify, or change any records.

  • 03

    How does the AI know if a member is active?

    The AI checks the status field within the member profile and compares it to the active contract dates.

  • 04

    Can I ask for a summary of all expired memberships?

    Yes. The AI can scan your contract list and identify all members whose status is no longer active.

  • 05

    Does the AI need me to upload a CSV first?

    No. Once connected, the AI reads directly from your ClubPlanner data using the provided tools.

  • More questions about ClubPlanner? The Connector page answers them. See everything the ClubPlanner Connector can do

Connect ClubPlanner to Claude, Cursor, ChatGPT & more