• AVAILABILITY
  • RESERVATIONS
  • SCHEDULE
  • MANUAL

How to book meeting rooms and desks with your AI

Connect Cobot to your AI client to manage your workspace. You can check what's free and grab a spot using natural language.

Ask AI about this page

Short answer

Can I book a desk or room using my AI?

Yes. You can ask your AI to find available desks or meeting rooms and then tell it to make the reservation. This covers everything from checking what's open to confirming your booking.

The outcomes

What you get

The AI handles the heavy lifting of searching and booking.

AVAILABILITY

Find open spots

The AI looks through your workspace resources to see which desks or rooms are free right now.

RESERVATIONS

Book a space

Once you find a spot, the AI creates the booking for you immediately.

SCHEDULE

View existing bookings

You can ask the AI to list your current reservations to see what you have scheduled.

MANUAL

Human oversight

The AI won't change your company's physical layout or delete existing admin settings.

The workflow

What your AI does when you ask to book a space.

The AI acts as your personal office coordinator by interacting with Cobot's data.

  1. Scan the office

    The AI pulls a list of all available desks and meeting rooms in your workspace.

    list_space_resources

  2. Check the calendar

    It looks at current reservations to ensure the spot you want isn't already taken.

    list_space_bookings

  3. Confirm the spot

    The AI sends the reservation details to Cobot to lock in your desk or room.

    create_new_booking

  4. Verify the booking

    The AI double checks the booking list to confirm your new reservation is active.

    list_space_bookings

Try it

Copy these to start.

Use these prompts to begin interacting with your workspace.

Starting points

These are basic ideas. Swap out the specific room names or desk numbers for your actual office details.

Cobot Connector

You're all set. Choose your MCP client and follow the setup instructions.

Connector linkhttps://edge.vinkius.com/vk_preview_nAqity8AVnqMkc1WgnDDYowhktOiXPIAnW4uj6En/mcp

Claude Desktop

Follow the steps below to connect in seconds.

  1. 1In Claude Desktop, open Settings → Connectors.
  2. 2Click “Add custom connector” and paste the connector link above as the remote MCP server URL.
  3. 3Click Add and start a new chat — Cobot capabilities are ready to use.
Configuration · claude_desktop_config.jsonCopy
{
  "mcpServers": {
    "cobot-mcp": {
      "url": "https://edge.vinkius.com/vk_preview_nAqity8AVnqMkc1WgnDDYowhktOiXPIAnW4uj6En/mcp"
    }
  }
}
Copy into chat04

  • What desks are available in the London office right now?

  • Is the 'Conference Room A' free for a meeting at 2 PM?

  • Book desk 42 in the main workspace for me.

  • Show me all my bookings for this week.

  • Claude
  • ChatGPT
  • Cursor
  • VS Code
  • Windsurf
  • Claude Code
  • JetBrains
  • Cline

Start here

Connect Cobot once, then ask.

Just link your Cobot account to Vinkius. Your credentials stay encrypted and secure, and you can start chatting with your AI immediately.

Connect Cobot to your AI

FAQ

Common questions

  • 01

    Can the AI cancel my existing bookings?

    No. The current tools only allow for listing resources, viewing bookings, and creating new ones.

  • 02

    Can I book a room for a different person?

    The AI can create a booking, but it can only do so using the permissions and identity of your connected account.

  • 03

    Does the AI know which desks are broken?

    No. It only sees the availability and resource data provided by Cobot.

  • 04

    Can the AI change the name of a meeting room?

    No. The AI cannot modify the workspace configuration or resource names.

  • 05

    How does the AI know if a desk is taken?

    It checks the current reservation list to see if a resource is already occupied during your requested time.

  • More questions about Cobot? The Connector page answers them. See everything the Cobot Connector can do

Connect Cobot to Claude, Cursor, ChatGPT & more