• TIMINGS
  • PRESENCE
  • CONFLICTS
  • HUMAN

How to manage event schedules and exhibitors with your AI

Connect Eventmaker to your AI client once. After that, you can ask your agent to pull specific session times or check which exhibitors are onsite.

Ask AI about this page

Short answer

How can I use my AI to track my event schedule and exhibitors?

Your AI uses the Eventmaker MCP to pull live session data and exhibitor lists. You can ask it to find specific timings or verify which partners are present at the venue.

Where the data lands

What you get from this connection

The AI handles the data retrieval so you can focus on the floor.

TIMINGS

Instant session lookups

The AI pulls current session data to tell you exactly when a talk starts or ends. You won't have to dig through PDFs to find a specific slot.

PRESENCE

Exhibitor verification

Ask your agent to check the list of onsite partners. It helps you confirm who is actually at the event.

CONFLICTS

Schedule gap detection

You can ask the AI to find overlapping sessions or empty time slots. It spots the holes in your agenda immediately.

HUMAN

Manual adjustments

The AI only reads the data. You still need to manually update the master schedule or contact exhibitors if they are missing.

The workflow

What your AI does when the data arrives.

The AI acts as a bridge between your event management data and your chat interface.

  1. Fetch the agenda

    The agent pulls the full list of scheduled sessions to build a mental map of the event.

    list_event_sessions

  2. Identify partners

    It retrieves the names and details of all registered exhibitors.

    list_event_exhibitors

  3. Cross-reference data

    The AI compares session times against exhibitor availability to answer your specific questions.

    list_event_sessionslist_event_exhibitors

  4. Flag discrepancies

    It identifies missing exhibitors or sessions that don't fit the timeline.

    list_event_sessionslist_event_exhibitors

Try it

Copy these to start.

Use these prompts to test the connection immediately.

Starting points

These are basic questions. Swap out the event names or session titles with your actual data.

Eventmaker Connector

You're all set. Choose your MCP client and follow the setup instructions.

Connector linkhttps://edge.vinkius.com/vk_preview_F2ajy28WdNdxtZNV3CjPWuxzFyLPJ9LoZH22lTxi/mcp

Claude Desktop

Follow the steps below to connect in seconds.

  1. 1In Claude Desktop, open Settings → Connectors.
  2. 2Click “Add custom connector” and paste the connector link above as the remote MCP server URL.
  3. 3Click Add and start a new chat — Eventmaker capabilities are ready to use.
Configuration · claude_desktop_config.jsonCopy
{
  "mcpServers": {
    "eventmaker-mcp": {
      "url": "https://edge.vinkius.com/vk_preview_F2ajy28WdNdxtZNV3CjPWuxzFyLPJ9LoZH22lTxi/mcp"
    }
  }
}
Copy into chat04

  • List all the sessions happening in the Main Hall today.

  • Which exhibitors are currently registered for the conference?

  • What time does the keynote session start?

  • Check the exhibitor list and tell me if any partners are missing from the booth assignments.

  • Claude
  • ChatGPT
  • Cursor
  • VS Code
  • Windsurf
  • Claude Code
  • JetBrains
  • Cline

Start here

Connect Eventmaker once, then ask.

Click the link to connect. Your credentials stay encrypted and secure on our side. You'll find the full technical breakdown on the Connector page.

Connect Eventmaker to your AI

FAQ

How this task behaves

  • 01

    Can the AI change the event schedule?

    No. The AI can only read the existing session and exhibitor data. You must use your primary event management tool to make changes.

  • 02

    Does the AI know if an exhibitor has physically arrived?

    No. The AI can only list the exhibitors that are registered in the system. It cannot track real-time physical movement on the floor.

  • 03

    Can I use this with Claude?

    Yes, as long as you are using an MCP-compatible client like Claude Desktop.

  • 04

    Will the AI delete any of my event data?

    No. The tools provided are read-only. The AI has no capability to delete or overwrite your schedules or exhibitor lists.

  • 05

    How does the AI get the session times?

    It uses the list_event_sessions tool to pull the current schedule directly from your event data.

  • More questions about Eventmaker? The Connector page answers them. See everything the Eventmaker Connector can do

Connect Eventmaker to Claude, Cursor, ChatGPT & more