• DATA
  • LOGS
  • REVIEW
  • EXPORT

How to prepare client billing with your AI

Connect Everhour once. After that, your AI handles the heavy lifting of gathering time logs and client names for your invoices.

Ask AI about this page

Short answer

How do I prepare client billing with my AI?

Your AI pulls your client list and all logged time records from Everhour. It then aggregates these hours so you can move straight to invoicing. You'll get a clean breakdown of who owes what based on actual time tracked.

The billing outcomes.

Where your data lands.

This is what you get once the data is pulled.

DATA

Clean client lists

The AI uses the client list to identify everyone you need to bill. You won't miss a single account.

LOGS

Total hours gathered

It pulls every time entry recorded. You get a single number for each person or project.

REVIEW

Human verification

The AI presents the totals to you first. You decide if the hours look right before you send an invoice.

EXPORT

Ready for invoicing

The final summary is formatted for your billing software. You just copy the totals and go.

The workflow

What your AI does when the billing period ends.

The AI does the tedious searching through logs so you don't have to.

  1. Identify clients

    The AI scans your Everhour account to find every active client you are currently billing.

    list_billing_clients

  2. Fetch time logs

    It pulls all the specific time entries recorded by your team members.

    list_team_time_records

  3. Aggregate totals

    The AI sums up the hours for each client found in the previous steps.

    list_team_time_records

  4. Draft summary

    The AI organizes the client names and their respective hours into a readable list for your review.

    list_billing_clientslist_team_time_records

Try it

Copy these to start.

Use these prompts to kick off the process.

Starting points

Replace the bracketed text with your specific client names or date ranges.

Everhour Time Tracking Connector

You're all set. Choose your MCP client and follow the setup instructions.

Connector linkhttps://edge.vinkius.com/vk_preview_pCmZpmbe7eL2mauwfKJNm3svlDIJBClxwGHQtLe6/mcp

Claude Desktop

Follow the steps below to connect in seconds.

  1. 1In Claude Desktop, open Settings → Connectors.
  2. 2Click “Add custom connector” and paste the connector link above as the remote MCP server URL.
  3. 3Click Add and start a new chat — Everhour Time Tracking capabilities are ready to use.
Configuration · claude_desktop_config.jsonCopy
{
  "mcpServers": {
    "everhour-time-tracking-mcp": {
      "url": "https://edge.vinkius.com/vk_preview_pCmZpmbe7eL2mauwfKJNm3svlDIJBClxwGHQtLe6/mcp"
    }
  }
}
Copy into chat04

  • List all my billing clients in Everhour and tell me how many there are.

  • Show me the total hours logged for Acme Corp from last month.

  • Summarize all time records for the current billing cycle by client.

  • Which clients have less than 5 hours logged this week?

  • Claude
  • ChatGPT
  • Cursor
  • VS Code
  • Windsurf
  • Claude Code
  • JetBrains
  • Cline

Start here

Connect Everhour once, then ask.

Just click the link to connect your account. Your credentials stay encrypted, and you can start asking questions immediately.

Connect Everhour to your AI

FAQ

How the billing task behaves.

  • 01

    Can the AI change my time entries?

    No. The AI can only read your client lists and time records. It cannot edit, delete, or add time entries in Everhour.

  • 02

    Can it automatically send invoices?

    No. The AI prepares the data and the totals, but you must handle the actual sending of invoices through your billing tool.

  • 03

    Does it see all my team's time?

    Yes, it pulls all team time records that are accessible via the connected account.

  • 04

    Can I filter by specific projects?

    Yes, you can ask the AI to only look at time records for a specific project or client.

  • 05

    Will it delete any of my client data?

    No. This MCP is read-only for these specific tasks. Your data remains untouched.

  • More questions about Everhour? The Connector page answers them. See everything the Everhour Connector can do

Connect Everhour Time Tracking to Claude, Cursor, ChatGPT & more