• LIVE DATA
  • LOGISTICS
  • REPORTS
  • HUMAN

How to track attendees and locations with your AI

Connect Guidebook to your AI client once. After that, you can query live event data through a simple chat interface.

Ask AI about this page

Short answer

How can I track attendees and locations with my AI?

Your AI uses Guidebook tools to pull current attendee lists and location details. You'll get instant counts and venue verification through your chat window. Here is how the data flows.

The outcomes.

Where your data lands.

The AI processes your requests and delivers these specific outputs.

LIVE DATA

Real-time attendee counts

The AI pulls the latest registration numbers. You get an immediate headcount without opening the Guidebook dashboard.

LOGISTICS

Verified session locations

Your agent checks where specific sessions are happening. This helps you confirm room assignments on the fly.

REPORTS

Attendee lists

The AI retrieves names and details from the current roster. You can use this to check who has registered for specific tracks.

HUMAN

Manual adjustments

The AI only reads data. If you need to change a location or add a person, you still have to do that in Guidebook.

The workflow

What your AI does when you ask for event data.

The AI acts as a bridge between your chat and the Guidebook database.

  1. Fetch attendee data

    The AI identifies the specific event you are asking about and pulls the current roster.

    list_attendees

  2. Check venue details

    The agent looks up the physical or virtual spaces assigned to your sessions.

    list_locations

  3. Calculate totals

    The AI processes the retrieved lists to give you a specific number of people or available rooms.

    list_attendeeslist_locations

  4. Answer questions

    The agent presents the raw data as a clear, conversational response in your chat client.

    list_attendees

Try it

Copy these to start.

Use these prompts once you have connected Guidebook.

Starting points

These are basic questions. Swap out the event names for your actual event details.

Guidebook Connector

You're all set. Choose your MCP client and follow the setup instructions.

Connector linkhttps://edge.vinkius.com/vk_preview_blRUrmhS7vSljUlqgfn3uCsdg4EkiIsbsng0fnQx/mcp

Claude Desktop

Follow the steps below to connect in seconds.

  1. 1In Claude Desktop, open Settings → Connectors.
  2. 2Click “Add custom connector” and paste the connector link above as the remote MCP server URL.
  3. 3Click Add and start a new chat — Guidebook capabilities are ready to use.
Configuration · claude_desktop_config.jsonCopy
{
  "mcpServers": {
    "guidebook-mcp": {
      "url": "https://edge.vinkius.com/vk_preview_blRUrmhS7vSljUlqgfn3uCsdg4EkiIsbsng0fnQx/mcp"
    }
  }
}
Copy into chat04

  • How many attendees are currently registered for the Tech Summit?

  • Where is the keynote session being held?

  • Give me a list of all attendees for the workshop in Room 302.

  • List all the available locations for the afternoon sessions.

  • Claude
  • ChatGPT
  • Cursor
  • VS Code
  • Windsurf
  • Claude Code
  • JetBrains
  • Cline

Start here

Connect Guidebook once, then ask.

Click the link to authorize the connection. Your login credentials stay encrypted and secure on our side. Once connected, you can use any of the prompts above.

Connect Guidebook to your AI

FAQ

How this task behaves.

  • 01

    Can the AI add new attendees to my event?

    No. The AI can only retrieve existing data using the available tools.

  • 02

    Can I change a session location through the chat?

    No. The AI can see where sessions are located, but it cannot modify them.

  • 03

    Does the AI see private attendee information?

    The AI only sees the data provided by the list_attendees tool.

  • 04

    Is the attendee count updated in real time?

    Yes. The AI pulls fresh data from Guidebook every time you ask a question.

  • 05

    Can I use this with Claude or Cursor?

    Yes. This MCP works with any compatible AI client you use.

  • More questions about Guidebook? See everything the Guidebook Connector can do

Connect Guidebook to Claude, Cursor, ChatGPT & more