• AVAILABILITY
  • BALANCES
  • REQUESTS
  • HUMAN

How to check employee leave and availability with your AI

Connect HiBob to your AI client to manage time off through chat. You'll get instant access to team schedules and personal leave balances.

Ask AI about this page

Short answer

How do I check employee leave and availability with my AI?

Ask your AI to check HiBob for specific leave balances or to see who is currently out of the office. You get direct answers about availability and remaining time off without opening the HiBob dashboard.

The outcomes

What you get from HiBob

Your AI handles the data retrieval so you can focus on planning.

AVAILABILITY

See who is out

Your AI identifies which team members are currently away or have upcoming time off. This helps you plan meetings around absences.

BALANCES

Check leave totals

Get exact numbers on remaining vacation or sick days for any employee. The AI pulls these figures directly from HiBob records.

REQUESTS

Submit time off

You can initiate a leave request through your chat interface. The AI handles the submission to HiBob for you.

HUMAN

Review approvals

The AI cannot approve leave requests. You still need to log in to HiBob to officially sign off on time off requests.

The workflow

What your AI does when you ask about leave.

The AI acts as a bridge between your chat window and your HiBob account.

  1. Identify absences

    The AI scans the current schedule to find out who is not in the office today.

    get_whos_out

  2. Retrieve balances

    When you ask about a specific person, the AI pulls their remaining leave count.

    get_leave_balance

  3. Process requests

    You tell the AI you need time off, and it prepares the entry in HiBob.

    request_time_off

  4. Verify availability

    The AI checks existing leave data to ensure your request is valid.

    get_leave_balanceget_whos_out

Try it

Copy these to start.

Use these prompts to interact with HiBob through your AI.

Starting points

These are opening lines. Swap out the names and dates to fit your specific needs.

HiBob Connector

You're all set. Choose your MCP client and follow the setup instructions.

Connector linkhttps://edge.vinkius.com/vk_preview_kj9bUo5HFvX6caN27fmYz2B1hd9KfRliWMUz8D63/mcp

Claude Desktop

Follow the steps below to connect in seconds.

  1. 1In Claude Desktop, open Settings → Connectors.
  2. 2Click “Add custom connector” and paste the connector link above as the remote MCP server URL.
  3. 3Click Add and start a new chat — HiBob capabilities are ready to use.
Configuration · claude_desktop_config.jsonCopy
{
  "mcpServers": {
    "hibob-mcp": {
      "url": "https://edge.vinkius.com/vk_preview_kj9bUo5HFvX6caN27fmYz2B1hd9KfRliWMUz8D63/mcp"
    }
  }
}
Copy into chat04

  • Who is out of the office today?

  • How many vacation days does Sarah Jenkins have left?

  • I want to request next Friday off.

  • Show me the leave balance for the engineering team.

  • Claude
  • ChatGPT
  • Cursor
  • VS Code
  • Windsurf
  • Claude Code
  • JetBrains
  • Cline

Start here

Connect HiBob once, then ask.

Click the link to connect your account. Your credentials stay encrypted on our side, and the full walkthrough lives on the Connector page.

Connect HiBob to your AI

FAQ

How this task behaves

  • 01

    Can my AI approve leave requests?

    No. The AI can only submit requests; approvals must be handled by a human in HiBob.

  • 02

    Can the AI change an employee's leave balance?

    No. The AI can only read existing balances or submit new requests.

  • 03

    Can I use this to delete a leave request?

    No. There is no tool to delete records, so you must do that in HiBob.

  • 04

    Does the AI see all my company's private data?

    No. The AI only accesses the specific HiBob data required to answer your questions.

  • 05

    Can the AI update an employee's job title?

    No. This connector is limited to leave and availability data.

  • More questions about HiBob? The Connector page answers them. See everything the HiBob Connector can do

Connect HiBob to Claude, Cursor, ChatGPT & more