• MATCHED
  • PENDING
  • REVIEW
  • MISSING

How to reconcile bank transactions with your AI

Connect Moneybird once. After that, your agent handles the heavy lifting of matching payments to invoices.

Ask AI about this page

Short answer

How do I reconcile bank transactions with my AI?

Your agent pulls your recent bank mutations and outstanding sales invoices to find matches. It flags exact matches and highlights discrepancies for you to review. You'll get a clear view of what's paid and what's missing.

The results.

Where your data lands.

The AI categorizes every transaction it finds into these four buckets.

MATCHED

Confirmed payments

The AI finds mutations that align with your sales invoices. These are ready for your final check.

PENDING

Unmatched mutations

Bank entries that don't have a corresponding invoice yet. Your agent keeps these separate for investigation.

REVIEW

Human intervention needed

Partial payments or amounts that don't match your records. You'll need to look at these manually.

MISSING

Unbilled payments

Money arrived in the bank, but no invoice exists in Moneybird. The AI flags these so you can create the paperwork.

The workflow

What your AI does when the data arrives.

The AI automates the comparison between your bank activity and your sales records.

  1. Fetch bank activity

    The agent pulls a list of all recent financial movements from your account.

    list_financial_mutations

  2. Pull sales data

    The AI retrieves your current list of outstanding sales invoices to compare against the bank data.

    list_sales_invoices

  3. Run the match

    The agent compares amounts and references between the mutations and the invoices.

    list_financial_mutationslist_sales_invoices

  4. Identify gaps

    The AI flags where the numbers don't line up or where an invoice is missing entirely.

    list_financial_mutations

Try it

Copy these to start.

Use these prompts to trigger the reconciliation process.

Starting points

These are opening lines. Swap out the specific invoice numbers or dates with your own.

Moneybird Connector

You're all set. Choose your MCP client and follow the setup instructions.

Connector linkhttps://edge.vinkius.com/vk_preview_RPd03vha7YmvW8LnVdMO8l3b10DWuvLQtQJlLttM/mcp

Claude Desktop

Follow the steps below to connect in seconds.

  1. 1In Claude Desktop, open Settings → Connectors.
  2. 2Click “Add custom connector” and paste the connector link above as the remote MCP server URL.
  3. 3Click Add and start a new chat — Moneybird capabilities are ready to use.
Configuration · claude_desktop_config.jsonCopy
{
  "mcpServers": {
    "moneybird-mcp": {
      "url": "https://edge.vinkius.com/vk_preview_RPd03vha7YmvW8LnVdMO8l3b10DWuvLQtQJlLttM/mcp"
    }
  }
}
Copy into chat04

  • Compare my recent bank mutations against my outstanding sales invoices.

  • Find any bank mutations from last week that don't match an invoice in Moneybird.

  • Check if the payment for invoice INV-2024-001 has appeared in my bank mutations.

  • List all unmatched bank mutations from the last 30 days.

  • Claude
  • ChatGPT
  • Cursor
  • VS Code
  • Windsurf
  • Claude Code
  • JetBrains
  • Cline

Start here

Connect Moneybird once, then ask.

Click the link to connect your account. Your login stays encrypted on our side, and the full walkthrough lives on the Connector page.

Connect Moneybird to your AI

FAQ

How this task behaves.

  • 01

    Can the AI automatically mark invoices as paid in Moneybird?

    No. The AI only reads the data to find matches. You must manually confirm or update the status in Moneybird.

  • 02

    Will the AI delete any of my bank mutations or invoices?

    No. The AI has read-only access to your financial data. It cannot change or delete anything.

  • 03

    How does the AI handle partial payments?

    The AI flags partial payments as items that need human review because the amounts do not match exactly.

  • 04

    Can I use this to find missing invoices?

    Yes. If a bank mutation exists without a matching invoice, the AI will flag it for you.

  • 05

    Does the AI see my entire transaction history?

    The AI only sees the data returned by the specific tools you trigger, such as recent mutations or outstanding invoices.

  • More questions about Moneybird? The Connector page answers them. See everything the Moneybird Connector can do

Connect Moneybird to Claude, Cursor, ChatGPT & more