• STRUCTURE
  • NUMBERS
  • PEOPLE
  • HUMAN

How to report departmental headcount with your AI

Connect PayFit to your AI client once. After that, you can pull headcount numbers and team structures just by asking.

Ask AI about this page

Short answer

How do I get headcount by department?

Ask your AI to list your departments and then ask for the number of employees in each. It will pull the data from PayFit to give you a clear breakdown of your staff distribution.

The results you get

Where your data lands

Your AI turns PayFit data into organized reports.

STRUCTURE

Departmental maps

The AI uses your PayFit data to show how teams are organized. You get a clear view of which departments exist and how they are grouped.

NUMBERS

Headcount totals

Get exact counts of staff members per department. The AI calculates these totals instantly based on your current roster.

PEOPLE

Staff lists

Pull specific lists of employees within a single department. This helps you see exactly who is working in which area of the company.

HUMAN

Manual updates

The AI only reads your existing PayFit data. If you need to change a person's department or add a new role, you still need to do that directly in PayFit.

The workflow

What your AI does when the request arrives.

The AI acts as a bridge between your chat interface and your PayFit account.

  1. Identify departments

    The AI first looks up all the active departments in your PayFit account to understand your company structure.

    list_departments

  2. Fetch staff data

    Once it knows the departments, the AI pulls the individual collaborator records to get the raw headcount numbers.

    list_collaborators

  3. Aggregate totals

    The AI counts the people it found and groups them by the department names it retrieved.

    list_departmentslist_collaborators

  4. Present report

    The AI formats the final numbers into a simple list or summary that you can use for your reporting.

    list_collaborators

Try it

Copy these to start.

Use these prompts to get your headcount data immediately.

Starting points

These are basic questions. You can swap out the department names for your specific ones.

PayFit Connector

You're all set. Choose your MCP client and follow the setup instructions.

Connector linkhttps://edge.vinkius.com/vk_preview_QckNDZpC1ApOWEh4QHYTCvoTYrRKVoCfM0P4YcqQ/mcp

Claude Desktop

Follow the steps below to connect in seconds.

  1. 1In Claude Desktop, open Settings → Connectors.
  2. 2Click “Add custom connector” and paste the connector link above as the remote MCP server URL.
  3. 3Click Add and start a new chat — PayFit capabilities are ready to use.
Configuration · claude_desktop_config.jsonCopy
{
  "mcpServers": {
    "payfit-mcp": {
      "url": "https://edge.vinkius.com/vk_preview_QckNDZpC1ApOWEh4QHYTCvoTYrRKVoCfM0P4YcqQ/mcp"
    }
  }
}
Copy into chat04

  • How many people are in the Marketing department?

  • List all the departments in my PayFit account.

  • Show me a breakdown of headcount by department.

  • Who are the collaborators currently in the Engineering team?

  • Claude
  • ChatGPT
  • Cursor
  • VS Code
  • Windsurf
  • Claude Code
  • JetBrains
  • Cline

Start here

Connect PayFit once, then ask.

You only need to link your account once. Your login stays encrypted on our side, and you can find the full technical details on the Connector page.

Connect PayFit to your AI

FAQ

How this task behaves

  • 01

    Can the AI change employee details in PayFit?

    No. The AI can only read your data to answer questions. It cannot edit, delete, or add staff members in PayFit.

  • 02

    Does the AI see my payroll information?

    No. The current tools only allow the AI to see department lists and collaborator details.

  • 03

    Can I ask for headcount by specific job titles?

    Yes, as long as the job title is part of the collaborator data the AI can access.

  • 04

    How does the AI know which departments exist?

    It uses the list_departments tool to fetch the current organizational structure directly from PayFit.

  • 05

    Will the AI update my headcount automatically?

    No. The AI provides a snapshot of the data currently in PayFit. It does not perform any automated updates to your records.

  • More questions about PayFit? The Connector page answers them. See everything the PayFit Connector can do

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