• OVERLOADED
  • CAPACITY
  • DETAILS
  • HUMAN

How to detect resource overbooking with your AI

Connect Runn to your AI client to spot burnout before it happens. Your agent handles the heavy lifting of cross-referencing project loads.

Ask AI about this page

Short answer

How can I find overbooked team members?

Your AI pulls all current assignments and compares them against individual capacity. It identifies specific people whose total project hours exceed their available time. You get a clear list of names and their specific over-allocations.

Where every issue lands.

Outcomes of the analysis

The AI turns raw assignment data into actionable insights.

OVERLOADED

Identify at-risk people

The AI flags individuals whose total hours across all projects exceed their limits. You see exactly who is over-allocated.

CAPACITY

Check available bandwidth

Find out who actually has room for more work. This helps you reassign tasks from busy people to those with open slots.

DETAILS

Review specific assignments

Get a breakdown of which specific projects are driving the overbooking. This helps you decide which project to deprioritize.

HUMAN

Manual workload adjustment

The AI identifies the problem, but you decide how to move the work. You remain in control of all schedule changes.

The workflow

What your AI does when you ask for a capacity check.

The AI moves through your Runn data to build a complete picture of your team's availability.

  1. Gather all assignments

    The AI pulls every active project assignment currently recorded in your system.

    list_assignments

  2. Identify the team

    It builds a list of all people involved to ensure no one is missed during the audit.

    list_people

  3. Check individual profiles

    The agent looks up specific details for each person to verify their specific role and capacity.

    get_person

  4. Flag the overages

    The AI compares the total hours from the assignments against the person's profile to find the mismatches.

    get_personlist_assignments

Try it

Copy these to start.

Use these prompts to kick off your resource audit.

Starting points

These are opening lines. Swap out the project names or team names to get specific results.

Runn API Connector

You're all set. Choose your MCP client and follow the setup instructions.

Connector linkhttps://edge.vinkius.com/vk_preview_R01M56JJJpYIg7GIrR6EtNtq96sDdR9Exy9H3SjK/mcp

Claude Desktop

Follow the steps below to connect in seconds.

  1. 1In Claude Desktop, open Settings → Connectors.
  2. 2Click “Add custom connector” and paste the connector link above as the remote MCP server URL.
  3. 3Click Add and start a new chat — Runn API capabilities are ready to use.
Configuration · claude_desktop_config.jsonCopy
{
  "mcpServers": {
    "runn-mcp": {
      "url": "https://edge.vinkius.com/vk_preview_R01M56JJJpYIg7GIrR6EtNtq96sDdR9Exy9H3SjK/mcp"
    }
  }
}
Copy into chat04

  • Who is currently overbooked across all my active projects?

  • List all team members who have more than 40 hours assigned this week.

  • Check the workload for Sarah Jenkins and tell me if she's over-allocated.

  • Find anyone assigned to the Apollo Project who is also working on something else.

  • Claude
  • ChatGPT
  • Cursor
  • VS Code
  • Windsurf
  • Claude Code
  • JetBrains
  • Cline

Start here

Connect Runn once, then ask.

Just link your account via the Vinkius dashboard. Your credentials stay encrypted, and you can immediately start chatting with your data in your preferred AI client.

Connect Runn to your AI

FAQ

How this task behaves

  • 01

    Can the AI change my project schedules?

    No. The AI only reads your assignment and person data. You have to make all changes manually in Runn.

  • 02

    Does the AI delete any of my data?

    No. This MCP is read-only. It cannot delete people, assignments, or projects.

  • 03

    How does it know if someone is overbooked?

    It compares the total hours found in your assignments against the capacity data in the person's profile.

  • 04

    Can I ask about a specific person?

    Yes. If you provide a name, the AI can pull their specific assignment list and capacity.

  • 05

    Will it notify my team when it finds an overbooking?

    No. The AI only reports the findings to you in your chat interface.

  • More questions about Runn? See everything the Runn Connector can do

Connect Runn API to Claude, Cursor, ChatGPT & more