• SUPPLIERS
  • ORDERS
  • DATA
  • HUMAN

How to create purchase orders and suppliers with your AI

Connect your AI client to SAP S/4HANA to handle data entry through chat. Once connected, you can manage procurement records without manual form filling.

Ask AI about this page

Short answer

How can I use AI to make POs and suppliers in SAP?

You give your AI the details for a new vendor or a specific order, and it executes the creation in SAP S/4HANA for you. This moves your procurement tasks from manual data entry to a conversation. You'll see the results in your SAP system immediately.

The results of your commands.

Where your data lands.

These are the specific ways your AI interacts with your SAP environment.

SUPPLIERS

New business partners

The AI registers new vendors in your system. You get a clean, updated record in SAP without clicking through menus.

ORDERS

Drafted purchase orders

Your AI builds purchase orders based on your chat instructions. It maps your quantities and prices to the correct SAP fields.

DATA

Accurate record entry

The AI handles the heavy lifting of formatting data for SAP. This ensures your procurement data stays consistent.

HUMAN

Review and approval

The AI creates the records, but you remain the final authority. You decide which orders are ready to be finalized in the system.

The workflow

What your AI does when <the thing arrives>.

The AI acts as a bridge between your chat interface and your SAP S/4HANA instance.

  1. Extract details

    Your AI reads your message to pull out vendor names, addresses, or order quantities.

    create_business_partner

  2. Register vendors

    The AI sends the extracted contact and tax information to SAP to set up the entity.

    create_business_partner

  3. Generate orders

    The AI takes your item list and pricing to build a new procurement document.

    create_purchase_order

  4. Confirm entry

    The AI verifies the action was successful and tells you the new record details.

    create_purchase_order

Try it

Copy these to start.

Use these prompts to trigger actions in SAP S/4HANA.

Starting points

Replace the bracketed info with your actual vendor or order details.

SAP S/4HANA Connector

You're all set. Choose your MCP client and follow the setup instructions.

Connector linkhttps://edge.vinkius.com/vk_preview_eqX5erHLdIAURtxCaYfxRaRdpIvxLK4SXtvRKzq9/mcp

Claude Desktop

Follow the steps below to connect in seconds.

  1. 1In Claude Desktop, open Settings → Connectors.
  2. 2Click “Add custom connector” and paste the connector link above as the remote MCP server URL.
  3. 3Click Add and start a new chat — SAP S/4HANA capabilities are ready to use.
Configuration · claude_desktop_config.jsonCopy
{
  "mcpServers": {
    "sap-s4hana-mcp": {
      "url": "https://edge.vinkius.com/vk_preview_eqX5erHLdIAURtxCaYfxRaRdpIvxLK4SXtvRKzq9/mcp"
    }
  }
}
Copy into chat04

  • Create a new business partner for Acme Corp located at 123 Industrial Way, Springfield.

  • Make a purchase order for 50 units of heavy-duty bolts from the supplier Global Parts Inc.

  • Add a new supplier named TechFlow Solutions with the tax ID 98-7654321.

  • Create a purchase order for 10 laptops from Dell using the existing vendor profile.

  • Claude
  • ChatGPT
  • Cursor
  • VS Code
  • Windsurf
  • Claude Code
  • JetBrains
  • Cline

Start here

Connect SAP S/4HANA once, then ask.

Just link your SAP instance to Vinkius. Your credentials stay encrypted, and you can start chatting with your data immediately.

Connect SAP S/4HANA to your AI

FAQ

How this task behaves.

  • 01

    Can the AI delete existing suppliers?

    No. The AI only has tools to create new records, not to remove or delete them.

  • 02

    Does the AI automatically approve my purchase orders?

    No. The AI creates the purchase order in the system, but you must handle the actual approval workflow within SAP.

  • 03

    Can I update an existing business partner?

    No. This specific setup is limited to creating new business partner records.

  • 04

    Do I need to be logged into SAP for this to work?

    No. Once you connect the MCP, your AI client communicates with SAP through the Vinkius host.

  • 05

    Can the AI change my SAP configuration settings?

    No. The AI is restricted to the specific tools provided for business partners and purchase orders.

  • More questions about SAP S/4HANA? The Connector page answers them. See everything the SAP S/4HANA Connector can do

Connect SAP S/4HANA to Claude, Cursor, ChatGPT & more