• SYNC
  • BOOK
  • CHECK
  • HUMAN

How to schedule meetings across different providers with your AI

Connect your calendars to Truto Unified Calendar once. After that, your AI handles the heavy lifting of finding open slots and booking them.

Ask AI about this page

Short answer

How can I book meetings between different calendar platforms using AI?

Your AI uses Truto Unified Calendar to check availability across Google and Outlook at the same time. It finds a time that works for everyone and books the event for you. You'll see the specific steps and prompts below.

The outcomes of scheduling

What you get from your AI

Once you connect your accounts, your AI manages these four areas.

SYNC

Unified availability

The AI reads your Google and Outlook data to see a single view of your free time. You won't need to toggle between different calendar tabs anymore.

BOOK

Instant scheduling

The agent picks a slot and puts it on the calendar. It handles the technical work of creating the meeting entry for you.

CHECK

Conflict detection

The AI identifies overlaps between different users. It ensures no one is double-booked before a meeting is finalized.

HUMAN

Manual oversight

You stay in control of the final decision. The AI finds the best times, but you decide if a specific slot works for your schedule.

The workflow

What your AI does when a meeting request arrives.

The AI handles the cross-referencing of schedules so you don't have to.

  1. Check availability

    The agent looks at the calendars of all participants to find gaps where everyone is free.

    get_free_busy

  2. Identify gaps

    It compares busy blocks across different providers to isolate the best windows for a call.

    get_free_busy

  3. Create the meeting

    Once a time is picked, the agent writes the meeting details directly to the calendar.

    create_event

  4. Confirm the slot

    The agent uses the calendar data to ensure the new event is placed correctly in the schedule.

    create_event

Try it

Copy these to start.

Use these prompts to trigger the scheduling workflow.

Starting points

These are opening lines. Swap out the names and email addresses for your actual contacts.

Truto Connector

You're all set. Choose your MCP client and follow the setup instructions.

Connector linkhttps://edge.vinkius.com/vk_preview_QziYKPDnJK5yhDtn7tiKVVuNkD6HYUt74r5MZgZf/mcp

Claude Desktop

Follow the steps below to connect in seconds.

  1. 1In Claude Desktop, open Settings → Connectors.
  2. 2Click “Add custom connector” and paste the connector link above as the remote MCP server URL.
  3. 3Click Add and start a new chat — Truto capabilities are ready to use.
Configuration · claude_desktop_config.jsonCopy
{
  "mcpServers": {
    "truto-unified-calendar-mcp": {
      "url": "https://edge.vinkius.com/vk_preview_QziYKPDnJK5yhDtn7tiKVVuNkD6HYUt74r5MZgZf/mcp"
    }
  }
}
Copy into chat04

  • Find a 30 minute gap between my Google calendar and sarah@example.com's Outlook calendar tomorrow.

  • Check when I am free this Friday afternoon and book a meeting with mike@company.com.

  • Look for a time next Tuesday where both my Outlook and Google calendars are clear for a sync.

  • Book a lunch meeting for me and david@gmail.com for any time after 12pm this Wednesday.

  • Claude
  • ChatGPT
  • Cursor
  • VS Code
  • Windsurf
  • Claude Code
  • JetBrains
  • Cline

Start here

Connect Truto Unified Calendar once, then ask.

Just click the link to connect your accounts. Your login credentials stay encrypted on our side, and you can find the full walkthrough on the Connector page.

Connect Truto Unified Calendar to your AI

FAQ

How the scheduling behaves

  • 01

    Can the AI delete my existing meetings?

    No. The AI only has the ability to check availability and create new events.

  • 02

    Does the AI need access to my email content?

    No. It only accesses your calendar data to check for free and busy slots.

  • 03

    Can it book meetings on my behalf without me seeing them?

    The AI can create the event, but you can always review your calendar to see what was added.

  • 04

    Will it work if I use both Google and Outlook?

    Yes. That is exactly what this MCP is built to do.

  • 05

    Can the AI invite people via email?

    No. The AI creates the event on the calendar, but it does not send separate emails.

  • More questions about Truto Unified Calendar? The Connector page answers them. See everything the Truto Unified Calendar Connector can do

Connect Truto to Claude, Cursor, ChatGPT & more