• DATA
  • REPORT
  • HUMAN
  • AUDIT

How to check employee leave balances with your AI

Connect UKG Pro Workforce Management to your AI client once. After that, you can pull leave data through simple chat commands.

Ask AI about this page

Short answer

How can I check employee leave balances with my AI?

Your AI uses the accruals tool to pull specific PTO and sick leave totals for any employee in UKG Pro. You get the exact remaining balances through your chat interface. Here is how the data flows.

Where the data goes

Leave information outcomes

The AI pulls specific data points from UKG Pro and presents them in your chat window.

DATA

Accrual totals

The AI uses the accruals tool to find remaining PTO and sick time. You get the numbers immediately in your chat.

REPORT

Summary lists

You can ask for a list of balances for a specific department or group. The AI gathers these from the system for you.

HUMAN

Manual adjustments

The AI cannot change or add leave time. You still need to log into UKG Pro to edit any balances or approve requests.

AUDIT

Verification

The AI provides the current state of the system. You can use this to double-check figures before making management decisions.

The workflow

What your AI does when the request arrives.

The AI acts as a bridge between your chat window and the UKG Pro database.

  1. Identify the employee

    The AI looks up the specific person you mentioned in the UKG Pro directory to ensure it pulls the right record.

    accruals

  2. Fetch leave data

    The AI calls the specific tool to grab the current sick leave and PTO numbers.

    accruals

  3. Calculate totals

    The AI processes the raw accrual data to give you a clear, readable number for remaining time.

    accruals

  4. Deliver the answer

    The AI presents the final balance in your chat interface so you don't have to switch tabs.

    accruals

Try it

Copy these to start.

Use these prompts to get started once you've connected the MCP.

Starting points

Swap out the names in brackets for the actual employees or departments you need to check.

UKG Pro Workforce Management Connector

You're all set. Choose your MCP client and follow the setup instructions.

Connector linkhttps://edge.vinkius.com/vk_preview_B2l8LEcvFs5BZWtlcMzC1W1d9T4Zxq9nuAZYYcMA/mcp

Claude Desktop

Follow the steps below to connect in seconds.

  1. 1In Claude Desktop, open Settings → Connectors.
  2. 2Click “Add custom connector” and paste the connector link above as the remote MCP server URL.
  3. 3Click Add and start a new chat — UKG Pro Workforce Management capabilities are ready to use.
Configuration · claude_desktop_config.jsonCopy
{
  "mcpServers": {
    "ukg-pro-workforce-management-mcp": {
      "url": "https://edge.vinkius.com/vk_preview_B2l8LEcvFs5BZWtlcMzC1W1d9T4Zxq9nuAZYYcMA/mcp"
    }
  }
}
Copy into chat04

  • How much PTO does [Employee Name] have left?

  • Show me the sick leave accruals for [Employee Name].

  • List the remaining leave balances for the [Department Name] team.

  • What is the current PTO balance for [Employee Name]?

  • Claude
  • ChatGPT
  • Cursor
  • VS Code
  • Windsurf
  • Claude Code
  • JetBrains
  • Cline

Start here

Connect UKG Pro Workforce Management once, then ask.

Follow the link to connect your account. Your credentials stay encrypted and secure, and you'll be ready to chat with your data immediately.

Connect UKG Pro Workforce Management to your AI

FAQ

Common questions

  • 01

    Can the AI change an employee's leave balance?

    No. The AI can only read data using the accruals tool. You must use the UKG Pro interface to make any changes.

  • 02

    Can I use this to approve time-off requests?

    No. This specific connection is for checking balances. Approvals must happen within UKG Pro.

  • 03

    Does the AI see all employee data?

    The AI only accesses the data required to answer your specific question through the provided tools.

  • 04

    How often is the leave data updated?

    The AI pulls live data from UKG Pro at the moment you ask the question.

  • 05

    Can I export these balances to a spreadsheet?

    The AI can provide the data in your chat, but it does not have a tool to write directly to external files.

  • More questions about UKG Pro Workforce Management? The Connector page answers them. See everything the UKG Pro Workforce Management Connector can do

Connect UKG Pro Workforce Management to Claude, Cursor, ChatGPT & more