• AUTOMATED
  • ACCURATE
  • VISIBLE
  • HUMAN

How to log billable hours with your AI agent

Connect WorkflowMax to your AI client once. After that, you can log time to any job or task through a simple chat interface.

Ask AI about this page

Short answer

How can I log my time in WorkflowMax using AI?

You tell your agent which job and task you worked on, and it handles the entry for you. It finds the right details in your account and creates the entry instantly. You get a clean, updated timesheet without the manual clicking.

The results.

Where your time lands.

Your agent handles the data entry and organization.

AUTOMATED

Instant time entries

The AI uses your chat to create a new timesheet entry. It maps your description to the right job immediately.

ACCURATE

Correct job matching

Your agent looks up existing jobs and tasks to ensure your hours land in the right place.

VISIBLE

Real-time updates

Once the entry is made, your timesheets are updated. You can check your recent work through the chat.

HUMAN

Review required

You decide when a task is finished or if a job needs to be created first. The AI won't guess your billable rates.

The workflow

What your AI does when you ask to log time.

The agent moves from finding your work to recording it.

  1. Find the job

    The agent looks up the specific project or client you are working on to get the right ID.

    get_job

  2. Locate the task

    It scans the available tasks within that job so you don't have to remember exact names.

    list_tasks

  3. Verify recent work

    The agent can check your existing entries to make sure you aren't duplicating time.

    list_timesheets

  4. Record the hours

    The agent submits the time against the identified task and job.

    create_timesheet

Try it

Copy these to start.

Use these prompts to trigger the WorkflowMax tools.

Starting points

Swap out the bracketed text for your actual job names or task descriptions.

WorkflowMax Connector

You're all set. Choose your MCP client and follow the setup instructions.

Connector linkhttps://edge.vinkius.com/vk_preview_BiYOjH9jEhoj1gThvxcbVkLtDLlDo52Z29IAZBcf/mcp

Claude Desktop

Follow the steps below to connect in seconds.

  1. 1In Claude Desktop, open Settings → Connectors.
  2. 2Click “Add custom connector” and paste the connector link above as the remote MCP server URL.
  3. 3Click Add and start a new chat — WorkflowMax capabilities are ready to use.
Configuration · claude_desktop_config.jsonCopy
{
  "mcpServers": {
    "workflowmax-mcp": {
      "url": "https://edge.vinkius.com/vk_preview_BiYOjH9jEhoj1gThvxcbVkLtDLlDo52Z29IAZBcf/mcp"
    }
  }
}
Copy into chat04

  • Log 2 hours to the Acme Corp design task.

  • Show me my timesheets from this morning.

  • Find the job for the Henderson renovation and list its tasks.

  • I just spent 45 minutes on the website audit task for the Miller account. Add that to my timesheet.

  • Claude
  • ChatGPT
  • Cursor
  • VS Code
  • Windsurf
  • Claude Code
  • JetBrains
  • Cline

Start here

Connect WorkflowMax once, then ask.

Click the link to authorize the connection. Your credentials stay encrypted and secure, and you can start chatting with your data immediately.

Connect WorkflowMax to your AI

FAQ

How the WorkflowMax MCP behaves.

  • 01

    Can the AI delete my existing timesheets?

    No. The agent can only create or list entries. It cannot delete or modify previous records.

  • 02

    Does the AI know my hourly billing rates?

    No. The agent only handles the time entry itself. Billing rates and financial settings remain in your WorkflowMax dashboard.

  • 03

    Can I create a brand new job through the chat?

    No. The current tools only allow the agent to find and interact with existing jobs and tasks.

  • 04

    Do I need to keep the WorkflowMax website open?

    No. Once connected, you can log all your time through your AI client.

  • 05

    Can the AI see all my client data?

    The agent can see the jobs and tasks necessary to fulfill your specific requests.

  • More questions about WorkflowMax? The Connector page answers them. See everything the WorkflowMax Connector can do

Connect WorkflowMax to Claude, Cursor, ChatGPT & more