Picktime MCP. Manage entire business schedules through natural chat.

Picktime lets your AI agent handle complex scheduling across whole organizations, so you don't gotta manually juggle calendars and staff rosters.

Your agent hooks into deep business booking logic, letting you manage availability and resources just by chatting with it. It’s built for places that run on appointments—everything from spas to physical therapy offices. You can pull global resource data, check real-time openings across multiple locations, and process cancellations without needing a single spreadsheet open.

Knowing Your Assets: Locations and Staff

You can get structural clarity on your whole company setup immediately. If you need to know which branches exist, just ask for them using list_locations, which returns every configured branch ID. Need the specific address or hours for one of those spots? Use get_location with a single ID.

When it comes to people, your agent handles staff rosters by listing all employees through list_staff. You get their role, email, working hours, and whether they’re active—perfect for checking who's clocked in today. For the services offered at any location, you can call list_services to see every standard bookable service available, along with which staff members are assigned to perform them and what the base price is.

If you need the nitty-gritty on a specific offering—like how long it takes or if there's a capacity limit set—you use get_service_details. It pulls all that setup information for any single service.

Checking Availability and Handling Bookings

This is where the real power is. Instead of guessing, your agent finds every open time slot for a specific service on a given date using get_availability. This calculation doesn't just look at one staff member; it considers everyone’s schedule and existing bookings to give you accurate openings.

If you need a full picture of what's booked at a location, run list_bookings. You can filter this list by date, and it spits out all the names, services, times, and statuses for every appointment on record. If someone asks about one specific slot—maybe they want to verify who’s coming or how much they paid—you use get_booking_details to pull comprehensive records: who booked it, what service they got, when it was, and the payment status.

For group sessions—think workshops or large-scale classes—your agent handles that too. You can see all multi-attendee bookings using list_classes, which tells you exactly how many people fit into those spots, along with the setup details for each class type.

Managing Changes and Cancellations

Need to clear up a mess? If an appointment gets canceled, your agent handles it cleanly. You call cancel_booking, and it does three things: it removes the booking record, sends the required cancellation notice right to the customer, and instantly frees that time slot back into availability for new reservations.

Your whole workflow runs off of these facts. It's all about getting accurate resource data (using list_staff or list_locations), checking real-time service openings using get_availability, pulling full booking records with get_booking_details, managing group sessions via list_classes, and cleaning up mess with cancel_booking. You just chat, and the agent handles the heavy lifting.