• INVENTORY
  • TYPES
  • GUESTS
  • HUMAN

How to check room availability with your AI

Connect Apaleo to your AI client once. After that, your agent handles the heavy lifting of checking inventory and room details.

Ask AI about this page

Short answer

Can my AI check room availability in Apaleo?

Yes. Your AI uses Apaleo tools to pull real-time room counts and specific room types. You'll get instant answers for guest questions or walk-ins.

The outcomes.

Where the data lands.

The AI processes your request and directs the information to the right place.

INVENTORY

Real-time room counts

The AI pulls current availability numbers. You get an immediate answer on how many rooms are left for specific dates.

TYPES

Room category details

Your agent identifies which room types are available. This helps you match guest needs to your actual inventory.

GUESTS

Instant inquiry responses

The AI provides the data needed to answer a guest. You can respond to walk-ins without opening the PMS manually.

HUMAN

Manual booking required

The AI only reads and checks data. You still handle the actual booking and payment in your PMS or booking engine.

The workflow

What your AI does when a request arrives.

The AI acts as a bridge between your chat interface and your Apaleo property management system.

  1. Identify room types

    The agent looks up the different categories of rooms you offer to ensure it's looking for the right thing.

    list_room_types

  2. Check live inventory

    The AI queries the system for specific dates and room categories to see what is actually vacant.

    check_availability

  3. Filter results

    It narrows down the available options based on the specific constraints you mentioned in your prompt.

    check_availability

  4. Report findings

    The agent presents the available room types and counts directly in your chat window.

    list_room_typescheck_availability

Try it

Copy these to start.

Use these prompts to trigger the Apaleo tools.

Starting points

These are basic starting lines. Swap out the dates and room types to match your actual needs.

Apaleo Connector

You're all set. Choose your MCP client and follow the setup instructions.

Connector linkhttps://edge.vinkius.com/vk_preview_RvFVxoYU5VHjiPbHuQ13sRIahhs2inCstjw1EK02/mcp

Claude Desktop

Follow the steps below to connect in seconds.

  1. 1In Claude Desktop, open Settings → Connectors.
  2. 2Click “Add custom connector” and paste the connector link above as the remote MCP server URL.
  3. 3Click Add and start a new chat — Apaleo capabilities are ready to use.
Configuration · claude_desktop_config.jsonCopy
{
  "mcpServers": {
    "apaleo-mcp": {
      "url": "https://edge.vinkius.com/vk_preview_RvFVxoYU5VHjiPbHuQ13sRIahhs2inCstjw1EK02/mcp"
    }
  }
}
Copy into chat04

  • What room types are available in Apaleo right now?

  • Check availability for a double room for two nights starting this Friday.

  • How many deluxe suites do we have available for next Tuesday?

  • List all available room types for a guest looking for a single occupancy stay.

  • Claude
  • ChatGPT
  • Cursor
  • VS Code
  • Windsurf
  • Claude Code
  • JetBrains
  • Cline

Start here

Connect Apaleo once, then ask.

Just link your account once. Your credentials stay encrypted, and you can immediately start asking your AI about your inventory.

Connect Apaleo to your AI

FAQ

How this task behaves.

  • 01

    Can the AI book a room for a guest?

    No. The AI can only check availability and list room types. You must complete the booking yourself.

  • 02

    Can the AI change room prices?

    No. This connector is read-only for inventory and room types. It cannot modify pricing or settings.

  • 03

    Does the AI see my full guest list?

    No. The tools provided only allow the AI to see room types and availability status.

  • 04

    Is the availability data real-time?

    Yes. The AI queries Apaleo directly to get the most current inventory numbers.

  • 05

    Can I ask about specific amenities?

    The AI can check room types, but its ability to see specific amenities depends on how those are categorized in your Apaleo setup.

  • More questions about Apaleo? See everything the Apaleo Connector can do

Connect Apaleo to Claude, Cursor, ChatGPT & more