ProcessOn MCP. Manage diagrams and flows via conversation.
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ProcessOn connects your AI agent directly to your visual documentation library. Use it to list, create, delete, and manage flowcharts, mind maps, and org charts without opening the web interface.
Your agent handles file creation, exports diagrams (PNG, PDF, SVG), and monitors team collaboration status via simple conversation.
What your AI agents can do
Create file
Makes a brand new diagram file in ProcessOn when you ask it to build something.
Delete file
Permanently removes an existing diagram from your workspace.
Export file
Takes a diagram ID and generates it in standard formats like PNG, PDF, or SVG.
Your agent can create, delete, or retrieve the metadata for any ProcessOn diagram using calls like create_file, delete_file, and get_file.
You can list all files (list_files) or browse specific folder structures (list_folders, get_folder_content) to narrow down your search scope.
The agent pulls team data by listing collaborators on a file (list_collaborators) or checking organization details (get_org_info).
You send the diagram ID to export_file, and your agent returns a standardized, downloadable asset (PNG, PDF, SVG) without you ever leaving the chat.
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Supported MCP Clients
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ProcessOn: 10 Tools for Diagram Management
Use these tools to programmatically control your ProcessOn workspace—from listing every file to exporting diagrams in multiple formats.
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Start using ProcessOn on Vinkius019d8471create file
Makes a brand new diagram file in ProcessOn when you ask it to build something.
019d8471delete file
Permanently removes an existing diagram from your workspace.
019d8471export file
Takes a diagram ID and generates it in standard formats like PNG, PDF, or SVG.
019d8471get file
Retrieves specific details about one ProcessOn file—like its size, owner, or last modified date.
019d8471get folder content
Lists all the files and subfolders inside a specified directory path.
019d8471get org info
Pulls high-level details about your entire ProcessOn organization setup.
019d8471get recent files
Shows a list of the diagrams you or your team have worked on most recently.
019d8471list collaborators
Finds and lists all users who currently have access to a specific diagram file.
019d8471list files
Gets an immediate list of every single diagram and folder in your entire ProcessOn account.
019d8471list folders
Returns a directory listing, showing all the top-level folders available to you.
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Works with Claude, ChatGPT, Cursor, and more
The Model Context Protocol standardizes how applications expose capabilities to LLMs. Instead of operating in isolation, your AI gains direct access to external platforms, live data, and real-world actions through secure, standardized connections.
This server provides 10 capabilities that interface natively with Claude, ChatGPT, Cursor, and any MCP client. No middleware. No custom integration required.
Finding which diagram shows the current process flow shouldn't involve five different clicks.
Today, finding that critical 'System Architecture V3.2' means jumping into ProcessOn, clicking through the main folder, checking subfolders for 'Drafts,' then filtering by date to see what was updated last week. It’s a multi-tab chore just to verify existence.
With this MCP server, you tell your agent: 'What are my latest system architecture diagrams?' The agent uses `get_recent_files` and returns the exact list and file IDs in seconds. You get an actionable inventory without ever touching the web interface.
ProcessOn MCP Server: Automate diagram exports with export_file.
Manually exporting a complex diagram often means downloading it, then re-uploading it to another tool or system because the format wasn't right—maybe you needed SVG but only got PNG. This creates workflow friction everywhere.
Now, just tell your agent: 'Export Diagram ID: ABC to PDF.' It runs `export_file` and gives you a clean, ready-to-use link. The file is processed correctly every time.
What you can do with this MCP connector
This server hooks your AI agent straight into ProcessOn. You don't gotta open up a web interface to manage your flowcharts, mind maps, or org charts anymore. Just talk to your agent about what you need done with your documentation library. Your agent handles everything—from building brand-new diagrams based on simple conversation prompts to exporting the final output in multiple formats.
It’s like having a real-time visual documentation assistant right here, no extra clicks needed.
Diagram Lifecycle Management
If you need to build something from scratch, use create_file. You just ask it to build a diagram, and your agent makes that brand new file in ProcessOn for you. When the diagram is finished or gets tossed, you can permanently wipe it clean using delete_file, which removes an existing diagram from your workspace.
To check on any specific file's details—things like its size, who owns it, or when it last got modified—you use get_file. This gives you the metadata for any single ProcessOn file ID.
File System Navigation and Discovery
You need to know what’s sitting in your library? You've got a few ways to find it. To get an immediate rundown of every single diagram and folder across your whole account, use list_files. If you want to narrow things down by looking at the structure, you can run list_folders to see all the top-level directories available to you.
Once you know which directory you're in, get_folder_content lets you list every file and subfolder within that specific path.
For a quick look at what’s been busy lately, use get_recent_files. This shows you a clean list of diagrams your team or you have worked on most recently. To check the overall health of your entire ProcessOn setup, run get_org_info, and it pulls high-level details about your whole organization's configuration.
Collaboration and Contextual Data
The agent doesn't just manage files; it tracks who’s working on 'em. If you want to know exactly which users have access to a specific diagram, list_collaborators finds and lists every single user with permissions for that file. These tools give you full visibility into your team’s documentation process.
Standardized Export Control
When the diagram is ready, you don't gotta download it manually. You just send the diagram ID to export_file, and your agent spits out a standardized, downloadable asset for you—it returns the file as PNG, PDF, or SVG. It’s all done without you ever leaving this chat window.
How It Works For You
Your agent coordinates these functions. If you want to create a new process flow and then immediately export it to PDF, your AI client handles that sequence of calls seamlessly. You can list every file using list_files, check the collaborators on the most important one via list_collaborators, get its metadata with get_file, and finally generate a downloadable SVG copy using export_file.
The process is simple, direct, and entirely within conversation.
019d8471-5abc-7234-b890-fa6d65a835c1 
How ProcessOn MCP Works
- 1 Subscribe to this server on Vinkius. Enter your ProcessOn API Key and API Secret.
- 2 Tell your agent what needs doing: 'List all system architecture diagrams in the 'Engineering' folder.'
- 3 The agent uses
list_filesorget_folder_content, retrieves the list, and presents the results directly to you.
The bottom line is, your AI client handles the connection logic so you talk about diagrams like they’re just files in a folder.
Who Is ProcessOn MCP For?
This is for anyone whose job involves visualizing complex systems or processes. If you're a Business Analyst constantly chasing down outdated process flows, or an Architect who needs to prove system dependencies before the next meeting—this saves hours of clicking through portals.
Uses create_file and get_file to build out and organize system architecture diagrams, then uses list_collaborators to ensure the right teams have access.
Runs queries like 'List all process flowcharts related to customer onboarding' using list_files, and exports them via export_file for stakeholder review.
Uses the agent to check documentation progress by listing files (list_files) and tracking who last edited a document using collaborator data.
What Changes When You Connect
- Stop hunting through web menus. You can use
list_filesto get a full rundown of every diagram in your workspace instantly, instead of clicking through ten different folders just to count them. - Need to share an architecture chart? Instead of manually downloading it and renaming it, run
export_file. Your agent handles the process and returns a ready-to-use PNG or PDF link. - Audit trail management is simple. You can use
list_collaboratorson any diagram ID to see exactly who has access—and if they're still supposed to. - Creating new work is fast. Use
create_fileand just tell your agent, 'Make a mind map for Q3 goals in the Planning folder.' It handles the setup, instantly. - Folder structure management becomes trivial. If you need to know what lives under a specific directory, running
get_folder_contentgives you the full list without opening the actual folder.
Real-World Use Cases
The Compliance Audit
Compliance needs an inventory of all process diagrams. Instead of having a team member manually click 'view all' and copy names, they ask their agent to run list_files across the entire ProcessOn account. The resulting list gives them everything needed for the audit report immediately.
The Hand-off Scenario
A developer finishes a system diagram and needs to hand it off to the documentation team. They tell their agent, 'Export Diagram ID: XYZ to PDF.' The agent uses export_file, gets the document ready, and confirms that it's saved in the correct shared folder.
The Stakeholder Meeting Prep
Before a meeting, you need to know who has viewed your core process flow. You ask the agent to run list_collaborators on the main diagram file. The agent returns an accurate list of users and their access levels, saving you from having to check permissions manually.
The Cleanup Crew
A project ends, leaving dozens of outdated diagrams. You ask your agent to 'Find all files in the old Project Alpha folder that haven't been touched in six months.' The agent uses get_folder_content and then targets specific IDs for deletion using delete_file, cleaning up the whole workspace.
The Tradeoffs
Treating it like a file search engine
Trying to ask, 'What kind of diagram is this?' without providing enough context. The agent needs specific IDs or folder paths.
→
Always narrow the scope first. Use list_folders to find the right directory, then use get_folder_content to confirm file names, and then run get_file on the target diagram.
Forgetting the output format
Asking the agent simply to 'export the diagram' without specifying PNG or PDF. The process fails because the tool needs a defined export type.
→
When calling export_file, always include the desired format (e.g., 'Export Diagram ID: XYZ to SVG'). This makes the output usable right away.
Trying to modify content directly
Asking the agent, 'Change this box in the diagram.' The server is read-only for editing; it only manages files.
→
If you need changes, use create_file to make a new version of the diagram with your updates, or ask the agent to help locate the source file using get_recent_files.
When It Fits, When It Doesn't
Use this server if your primary bottleneck is managing the sheer volume and complexity of visual documentation (flowcharts, mind maps). You need an AI layer that can treat diagrams like structured files—you want to list them, move them conceptually, or export them in bulk. Don't use it if you just need general project management (use a dedicated task tracker) or if your diagrams are stored somewhere else entirely. If the data lives in ProcessOn, this is mandatory. Specifically, use list_files when you need a count/inventory, and use get_folder_content when you need to confirm contents within a known directory structure.
Common Questions About ProcessOn MCP
How do I list all the diagrams in ProcessOn using list_files? +
You simply ask your agent to run list_files. It returns a comprehensive list of every diagram and folder ID across your entire account, letting you see everything at once.
What if I want to find all files in the 'Q4 Planning' directory? Do I use get_folder_content? +
Yes. To check what’s inside a specific folder path, tell your agent to run get_folder_content. It provides an exact inventory of everything within that defined scope.
Can list_collaborators only work on existing diagrams? +
Yep. You must provide the file ID when asking for collaborators. The agent then checks ProcessOn's records and returns a specific list of users with access to that single diagram.
How do I create a new mind map using create_file? +
You just prompt the agent: 'Create a mind map titled X in Y folder.' The tool handles the creation process and returns confirmation, including the new file ID for you to reference.
Is there a way to check if a diagram still exists before I try to export it? What should I use? +
Use get_file first. If the tool returns valid metadata, the file is live and safe to work with. If it fails, you know the ID is bad.
How do I use the `delete_file` tool to clean up old diagrams? +
You use delete_file by providing the specific diagram ID. This command permanently removes the file from your ProcessOn workspace and all associated metadata. Always confirm you have the correct File ID before sending this request, as deletion is irreversible.
What does running `get_org_info` tell me about my account setup? +
get_org_info fetches high-level organizational details. This includes general access metrics or overall team status without needing to specify a file ID. Use it when you need an overview of the ProcessOn environment itself.
Is there a difference between using `get_file` and `export_file`? +
Yes, they do different things: get_file retrieves metadata about a diagram—like its size or owner. Conversely, export_file performs the actual conversion, creating a usable asset like a PNG or PDF from that diagram.
How do I find my ProcessOn API Key and Secret? +
Log in to your ProcessOn account, navigate to the API Developer Center, and apply for developer credentials to receive your unique API Key and Secret.
Can I export my mind maps to PDF through the agent? +
Yes. Use the export_file tool with the diagram file ID and specify 'pdf' as the format. Your agent will provide the download link for the exported file.
Does ProcessOn support real-time collaboration? +
Yes, ProcessOn is natively built for visual collaboration. You can list existing collaborators for any diagram using the list_collaborators tool.
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