Connectors for Agency Team Utilization.
Your designer says she is overloaded but Harvest shows 28 billable hours last week , the truth is she spent 14 hours on internal tasks that Todoist tracks but nobody counts when measuring capacity
Works with every AI agent you already use
…and any MCP-compatible client
Waiting for input…
Gemini How It Works
Your AI agent reads all team member tasks from Todoist , internal projects, admin tasks, proposal writing, meetings, and non-client work.
It categorizes them: 'Sarah , Todoist internal tasks this week: proposal writing (4 hours), team meeting (2 hours), training (3 hours), admin/email (3 hours), hiring interviews (2 hours).
Total internal: 14 hours.' Then it reads Harvest: 'Sarah , billable hours this week: 28. Non-billable (logged in Harvest): 2 hours.' Traditional utilization: 28 40 = 70%.
Looks like Sarah has 12 hours of spare capacity. True utilization (with Todoist internal): (28 + 14) 40 = 105%.
Sarah is actually overloaded , working 42 hours and her manager thinks she has capacity. The Google Sheet dashboard shows the true picture for every team member: 'Team utilization , Harvest-only: 68% (looks like capacity exists).
True utilization (Harvest + Todoist): 94% (no capacity, team is near burnout).' The gap between 68% and 94% is 26% of working time spent on internal work that nobody measures.
Connector Orchestration: 3 Connectors, one intelligent agent
Connect Todoist, Harvest and Google Sheets Connectors so your AI agent reads internal task workload from Todoist, compares it with billable time entries from Harvest, and builds a true utilization dashboard in Google Sheets that shows the complete picture , billable work plus internal overhead that eats into capacity without generating revenue. Agencies where the utilization report shows 65% billable hours and the owner wonders why the team 'has capacity' , while every team member says they are overloaded , because internal tasks (meetings, admin, proposals, training) are tracked in Todoist but never counted in the capacity equation, creating a gap between perceived availability and reality.
Todoist
triggerReads internal tasks, project assignments, completion data and workload distribution per team member
list_tasks list_projects list_labels list_sections Harvest
enrichmentReads billable and non-billable time entries, project hours and utilization rates per team member
list_time_entries list_projects list_clients list_invoices Google Sheets
actionBuilds the true utilization dashboard combining billable time with internal task overhead
create_spreadsheet update_sheet_values append_sheet_values get_spreadsheet Run This Automation Today
Connect Claude, ChatGPT, Cursor, or any AI agent to the Vinkius catalog and run this automation in minutes.
Build Your Own Connector
Convert any internal API into a Connector. Import a spec, define Agent Skills, or deploy with MCPFusion.
- Import from OpenAPI, Swagger, or YAML specs
- Create Agent Skills with progressive disclosure
- Deploy to edge with MCPFusion framework
- Built in DLP, auth, and compliance on each call
- Real time usage dashboard and cost metering
- Publish to catalog or keep private
Connect & Automate
The 3 servers this recipe uses are ready in the catalog. Connect them once, paste a prompt, and your AI runs the full workflow.
- Todoist, Harvest & Google Sheets ready in the catalog right now
- Add more from 5,800+ servers whenever you need
- Connections are secured and compliant by default
- Track usage and costs across all your servers
- Works with Claude, ChatGPT, Cursor, and more
- New servers and recipes added weekly
Superpowers you didn't know your AI had
The Vinkius catalog gives your agent access to 5,800+ Connectors and the intelligence to combine them. Imagine never logging into another dashboard. Your AI handles the work across all tools, in one conversation. That's what this connectivity layer was built for.
Cross-Platform Intelligence
Your agent doesn't just connect to tools. It understands the relationships between them. Data flows where it needs to go, automatically, with full context preserved across all platforms.
Contextual Reasoning
Each decision your agent makes considers the full picture. It reads CRM data, checks calendars, reviews conversation history, and acts on everything at once. Not step by step. All at once.
Productivity at Scale
What used to take 45 minutes across five different dashboards now takes one sentence. Your agent runs the entire workflow end to end while you focus on decisions that actually matter.
Zero-Config Reliability
No API keys to paste. No webhooks to configure. No YAML to debug. Connect your Connectors once, and your agent handles the rest. Each time, without intervention.
Made for
exactly this
Your AI agent taps into the entire Vinkius AI Connectors to handle these for you. You describe what you need. It does the rest.
Agency owners who want to understand true team utilization by combining billable time with internal task overhead
Operations directors tracking the gap between Harvest utilization and actual team capacity to prevent burnout
Resource managers planning team allocation who need to account for internal overhead before assigning new client work
Agency finance teams calculating the true cost of internal activities like proposal writing, meetings and admin
Frequently Asked Questions About This Connector Orchestration
Which Connectors do I need for this workflow?
Three: Todoist, Harvest and Google Sheets. Connect all three to your AI client before running any prompt from this page.
Does this work with Claude Desktop, Cursor or Windsurf?
Yes. Any AI client supporting the Model Context Protocol works , Claude Desktop, Cursor, Windsurf, Cline and others.
We do not track internal task hours in Todoist. Can this still work?
The agent reads Todoist task counts and estimated durations. Even without exact hours, task volume patterns reveal internal overhead. For best results, use Todoist estimated durations on internal tasks.
Is my team data secure?
Connectors authenticate through API keys. Todoist, Harvest and Google Sheets data stays in your accounts. Vinkius does not store your team or time tracking data.
Generate Agency Reports Automatically Using MCP
Your project manager spends every Friday afternoon building 12 client reports from scratch , copying task statuses from ClickUp and time entries from Harvest into spreadsheets instead of billing those 6 hours
Identify Unprofitable Agency Clients Using MCP
Your biggest client generates 28% of revenue but consumes 45% of your team's time , and you will not know they are your least profitable account until you compare project hours against deal value, which nobody does because the data is in 3 different tools
MCP Recipe to Find Agency Revenue Leaks
Your agency logged 847 billable hours last month but only invoiced 712 , that is 135 hours at $110/hour vanishing into thin air because time entries and subscription billing never talk to each other
Send Freelance Invoices via WhatsApp Using MCP
Hours logged, invoice summary built, client notified on WhatsApp , freelancers get paid without chasing
Benchmark Seed Valuations Using Connectors
Your portfolio valuations compared, market comps pulled, benchmark report built , know if $12M pre-money for a Seed is reasonable before you negotiate
Book Appointments via WhatsApp Using MCP
Your AI agent checks availability, sends time slots via WhatsApp and logs every booking
Connectors used in this workflow
Todoist
Todoist MCP for AI Agents. Manage your tasks, organize projects, and handle your daily to-do list directly through your AI client. Stop jumping between tabs to check your schedule or add chores; do it all in one conversation.
Harvest
Harvest MCP lets you manage your time tracking, client data, and invoicing through your AI agent. You can create clients, generate invoice drafts, and monitor project time entries without leaving your chat interface. It turns your agent into a dedicated billing coordinator.
Google Sheets
Google Sheets MCP lets you read, write, and manage spreadsheet data through your AI agent. Stop wasting time on manual data entry or complex formulas. Just tell your agent to pull specific ranges, add new rows, or create entire new sheets on the fly. It handles the tedious work of keeping your data organized so you can focus on making decisions.