Supercharge your AI with Apaleo. Manage Hotel Reservations and Property Data
Works with every AI agent you already use
…and any MCP-compatible client
Connect to your AI in seconds.
Apaleo connects your AI agent directly to a modern, API-first Property Management System (PMS). You can manage hotel inventory, check live room availability, pull booking details, and reconcile guest invoices—all through natural conversation.
It turns complex PMS screens into simple conversational actions.
What your AI can do
List reservations
Provides a complete, dashboard-style list of all current hotel reservations.
Check availability
Shows how many rooms are available for sale per room type and date range.
Get reservation
Pulls all details for one specific guest booking.
Determine exactly how many rooms are available for sale at a specific time and room type.
Fetch full reservation records, including guest names, dates, and rate specifics.
Retrieve specific details about the hotel property or list multiple properties if you run a group of hotels.
Access and filter guest folios and final invoices for accounting and auditing purposes.
See all active pricing plans, rules, and restrictions used across the hotel.
Ask an AI about this
Compatible AI Apps
OAuth 2.0 CompatibleWaiting for input…
Apaleo: 10 Tools for Hotel Operations
These ten tools let your agent access every corner of the hotel's data structure—from room status to final billing records.
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Add this MCP to Claude, Cursor, or Windsurf and your AI stops guessing. It gets real tools to look things up, take action, and handle the stuff you keep doing by hand.
Start using Apaleo on VinkiusList Reservations
Provides a complete, dashboard-style list of all current hotel reservations.
Check Availability
Shows how many rooms are available for sale per room type and date range.
Get Reservation
Pulls all details for one specific guest booking.
List Properties
Lists all properties if you manage a hotel group or chain of locations.
Get Property
Retrieves specific configuration details about a single hotel property.
List Room Types
Lists the categories of rooms available (e.g., Standard, Suite).
List Rooms
Provides a list of every physical room within the property.
List Rate Plans
Retrieves and lists every active pricing plan available for booking.
List Folios
Lists detailed billing records for a guest associated with a reservation.
List Invoices
Retrieves complete, final invoices necessary for accounting and auditing.
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Works with Claude, ChatGPT, Cursor, and more
The Model Context Protocol standardizes how applications expose capabilities to LLMs. Instead of operating in isolation, your AI gains direct access to external platforms, live data, and real-world actions through secure, standardized connections.
This connection provides 10 powerful capabilities that interface natively with Claude, ChatGPT, Cursor, and other compatible AI platforms. No middleware. No custom integration required.
The headache of juggling hotel management systems.
Right. So, today, if you want to know the status of inventory or billing for a group booking, you're dealing with at least three different tabs. You check the front desk dashboard for reservations; then you jump over to the rate management system to see pricing; and finally, you have to log into accounting just to pull up the guest folio to confirm payments.
With this MCP, all that data lives in one place. Your agent pulls everything together. You ask it to check availability *and* list current reservations, and boom—you get a single, unified answer without leaving your chat window.
List_properties: What you get is centralized oversight.
Before this MCP, if you managed a group of hotels, figuring out which properties needed an update meant opening dozens of separate backend consoles. You'd manually check every single location to confirm its configuration was correct.
Now, you just ask it to list all your properties using `list_properties`. It gives you the master list instantly. That’s control across the board.
What your AI can actually do with this
Think of this MCP as giving your AI client direct access to the operational brain of your hotel. Instead of logging into multiple backend dashboards just to find out how many Standard rooms are free or what a guest owes, you talk to it. Your agent can instantly check room availability and pull up full booking details for any stay.
You don't have to guess at pricing; you get access to all rate plans and current inventory rules. The system also handles the back office stuff: retrieving detailed guest folios and listing final invoices for accounting. If your team relies on a Vinkius catalog, this connector lets your agent read everything from property configurations to sellable units calendars, making those old manual lookups obsolete.
019d754e-bccb-73c4-9198-b5422b84d80d Here's how it actually works
The bottom line is, you get structured hotel data delivered conversationally, no API calls needed on your end.
You tell your AI client what data you need. For example: 'What are the available rooms at the main property?'
The MCP routes that request through the Apaleo tools, gathering live inventory counts and current rate structures.
Your agent gets back a clean summary of the findings—like listing room types or showing confirmed reservations—without you having to click anything.
Who is this actually for?
This is for anyone who lives in the gap between guest-facing service and back-end operations. If you're tired of hopping between the front desk terminal, the revenue dashboard, and the accounting ledger just to answer one question, this MCP handles it.
You use it constantly: checking room availability or pulling up a guest's current booking details during check-in.
You monitor rate plans and available units daily, ensuring the right pricing is applied across all properties. You need to know what sellable units are active for certain date ranges.
You reconcile accounts by pulling guest folios or listing final invoices for audit purposes, without having to navigate the full accounting module.
What Changes When You Connect
Checks availability instantly: You can use check_availability to see sellable units per room type without opening the calendar view. It's fast.
Handles group management: If you own multiple locations, simply use list_properties and then target specific details with get_property, keeping your work centralized.
Simplifies guest billing: Instead of digging through tabs for an account audit, calling list_folios gives you the necessary billing history right away.
Quick booking checks: Need to verify a stay? Use get_reservation to pull all details in one go. It's cleaner than pulling up multiple records.
Rate plan clarity: Don't get confused by pricing rules; use list_rate_plans to see every active rate and its restrictions.
Comprehensive views: You can view the full front-desk status using list_reservations, getting a quick overview of arrivals and departures.
See it in action
A guest calls asking about rates for next month.
The agent asks the AI client to check available units and rate plans. The agent uses check_availability combined with list_rate_plans to give the caller a precise quote, avoiding manual lookups.
The accountant needs to audit last month's payments.
Instead of running multiple reports in the accounting system, the agent uses list_invoices and filters by date range. This provides a clean list for reconciliation, saving hours of manual data gathering.
A manager needs to know if a new wing has been fully configured.
The manager asks the AI client to list all properties first using list_properties, then drill down with get_property to verify that the new wing's settings are active.
Front desk needs to check a booking for an old group:
The agent uses get_reservation by name or date. This immediately pulls all details, allowing them to confirm room types and dates without leaving the chat interface.
The honest tradeoffs
Trying to find a guest's balance.
A user tries to check if a charge was added by running list_reservations first, which gives them no financial information and just booking dates.
To get the balance, run get_reservation for the specific stay, then follow up with list_folios. This links the guest identity directly to the billing data.
Checking room status in a group of hotels.
A user calls list_rooms assuming it covers all properties, but only gets local inventory for one hotel, missing cross-property data.
First, run list_properties to establish the scope. Then, use the property ID returned in that list when you call tools like get_property or check availability.
Manually compiling a rate report:
A user has to manually go through multiple menus to find all available pricing rules and restrictions.
Just ask the agent to list rate plans using list_rate_plans. It pulls every active plan into one query, letting you compare them immediately.
When It Fits, When It Doesn't
Use this MCP if your core problem is accessing disparate hotel data—inventory, reservations, and finance—and stitching it together conversationally. You need to read operational status: Are rooms available? Is the billing correct? This MCP's strength is its comprehensive read-only access across all PMS modules.
Don't use this if you need to change things. If your goal is to create a new booking, update a rate plan, or process a payment, you'll hit dead ends because these tools are designed for reading data, not writing it. For actual transactions, you'll need a specialized integration that handles the write path.
Questions you might have
How do I check room availability using the check_availability tool? +
You ask the agent to run check_availability and specify the room type and date range. It shows you exactly how many units are sellable, which is much better than just knowing 'available'.
Is list_reservations the same as get_reservation? +
No. list_reservations gives you a broad dashboard view of multiple bookings at once. You use get_reservation when you need to deep-dive into one specific booking's complete details.
What is the difference between list_folios and list_invoices? +
Folios (list_folios) are the running bills for a guest stay. Invoices (list_invoices) are the final, completed accounting document that gets sent out after checkout.
Can I use get_property to check availability? +
No, get_property pulls general configuration details about the hotel itself. To see how many rooms are available for sale, you must use check_availability.
When should I use list_properties instead of get_property? +
Use list_properties when you need an overview or a directory of all managed locations. This tool returns a comprehensive catalog for hotel groups, whereas get_property fetches specific details about one single property ID.
How do I get a comprehensive list of available room types using list_room_types? +
Running list_room_types shows your entire defined inventory—Standard, Deluxe, Suite, etc. This is crucial for understanding what types of units you can sell before checking current availability or pricing.
What information does list_rate_plans provide about pricing? +
list_rate_plans gives you access to all defined pricing structures, restrictions, and rules. It doesn't show current bookings; it shows the available rates and conditions that dictate how rooms can be sold.
What is the difference between list_rooms and getting a specific reservation? +
list_rooms provides an inventory of every physical room unit in a property. This differs from get_reservation, which pulls data about a guest's stay, including their assigned unit number.
What makes Apaleo different from other PMS? +
Apaleo is 100% API-first — every feature is accessible via REST API with OpenAPI/Swagger specs. It offers a free developer sandbox, OAuth 2.0, and a modular architecture where you pick the best tools for each function.
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