Apaleo MCP. Manage hotel bookings, rooms, and billing via conversation.
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…and any MCP-compatible client
Just plug in your AI agents and start using Vinkius.
Apaleo. Manage your entire hotel operation—reservations, room inventory, billing, and properties—using natural conversation. Connect your hotel management system to your AI agent to check availability, list folios, and pull property details without opening a single dashboard.
It's your PMS, spoken to.
What your AI agents can do
Check availability
Determines how many rooms of a specific type are sellable for a given date range.
Get property
Retrieves detailed configuration information for a specific hotel property.
Get reservation
Pulls all details for a single, existing guest reservation.
Determine the number of sellable units for specific room types over a given date range using check_availability.
Fetch complete information for a specific booking using get_reservation.
List and retrieve configuration details for entire hotel groups using list_properties and get_property.
Generate lists of guest folios or final invoices for accounting purposes using list_folios and list_invoices.
Get a list of all defined room categories (Standard, Suite, etc.) and the current status of all physical rooms using list_room_types and list_rooms.
Pull lists of reservations (the front-desk dashboard view) or specific rate plans for inventory checks.
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Apaleo MCP Server: 10 Tools for Hotel Operations
Orchestrate complex hotel data tasks—from checking room availability to reconciling final invoices—using these 10 dedicated tools.
019d754echeck availability
Determines how many rooms of a specific type are sellable for a given date range.
019d754eget property
Retrieves detailed configuration information for a specific hotel property.
019d754eget reservation
Pulls all details for a single, existing guest reservation.
019d754elist folios
Generates a list of all charges and payments associated with a specific guest's account.
019d754elist invoices
Lists all finalized billing statements for auditing and accounting.
019d754elist properties
Retrieves a list of all properties managed by the hotel group.
019d754elist rate plans
Lists all active and historical pricing plans available for bookings.
019d754elist reservations
Provides a dashboard view of all current and upcoming hotel bookings.
019d754elist room types
Lists all defined room categories, like Standard, Deluxe, or Suite.
019d754elist rooms
Lists the physical rooms, showing their current status and condition.
Choose How to Get Started
Build a custom MCP for your own tools, or connect a ready-made integration from our catalog.
Build Your Own
Turn any API into an MCP. Import a spec, define Agent Skills, or deploy with MCPFusion.
- Import from OpenAPI, Swagger, or YAML specs
- Create Agent Skills with progressive disclosure
- Deploy to edge with MCPFusion framework
- Built in DLP, auth, and compliance on every call
- Real time usage dashboard and cost metering
- Publish to catalog or keep private
Make Your AI Do More
Start with Apaleo, then connect any of our 4,700+ other servers whenever your AI needs more. One click, no limits.
- Use this MCP plus 4,700+ others, all in one place
- Add new capabilities to your AI anytime you want
- Every connection is secured and compliant automatically
- Track usage and costs across all your servers
- Works with Claude, ChatGPT, Cursor, and more
- New servers added to the catalog every week
What you can do with this MCP connector
You're hooking your Apaleo system up to your agent. It lets you handle the whole hotel gig—reservations, inventory, billing, properties—just by talking to it. You don't gotta open a dashboard to check anything.
Check Room Availability: You can use check_availability to figure out how many rooms of a specific type are actually sellable for any date range. Retrieve Guest Reservation Details: Use get_reservation to pull all the details for one specific guest booking. Manage Multi-Property Data: You can get a list of all properties managed by the group using list_properties, and then grab detailed configuration info for a single hotel using get_property. Audit Guest Billing Records: To account for stuff, you can generate a list of all charges and payments for a guest's account with list_folios, or pull all finalized billing statements with list_invoices. List All Room Types and Inventory: You can get a list of every room category defined, like Standard or Suite, using list_room_types; you also can check the current status and condition of every physical room with list_rooms. List and Filter Hotel Reservations: You can pull a dashboard view of all current and upcoming bookings using list_reservations, and you can also list all active and historical pricing plans for bookings with list_rate_plans.
How Apaleo MCP Works
- 1 Your AI client sends a request (e.g., 'Show me all confirmed reservations arriving this week') to the Apaleo MCP Server.
- 2 The server identifies the necessary tools (
list_reservationsorcheck_availability) and executes the required API calls using the provided parameters. - 3 The server returns the structured data (e.g., a list of names, dates, and rates) to your AI client, which then presents it conversationally.
The bottom line is that your AI client talks to the hotel PMS, and the PMS spits back structured data.
Who Is Apaleo MCP For?
This is for operations managers, revenue directors, and finance personnel who spend too much time clicking through dashboard tabs. If you need to pull data from a PMS but hate repetitive data entry or navigating complex UI, this is for you. It puts the core PMS data right where your AI client can access it.
Uses list_rate_plans and check_availability to model pricing scenarios and identify optimal booking windows for different room types.
Relies on list_reservations and get_reservation to quickly find guest details, check in guests, or resolve booking discrepancies without manual lookups.
Uses list_folios and list_invoices to reconcile guest charges against final billing records, drastically speeding up month-end audits.
Employs list_properties to manage and compare operational data across multiple distinct hotel locations in one conversational flow.
What Changes When You Connect
- Automate Inventory Checks: Stop guessing. Use
check_availabilityto instantly know how many units are sellable across all room types and date ranges. This prevents over-selling and informs accurate pricing decisions. - Streamline Guest Lookups: Instead of navigating through reservation IDs, just ask your agent to use
get_reservationwith a name or date range. You get the full booking details immediately. - Simplify Group Oversight: If you manage multiple hotels, use
list_propertiesto get a quick overview of all locations. You can then drill down intoget_propertyfor specific configuration data. - Accelerate Billing: Cut down on month-end reconciliation time. Use
list_foliosto pull all charges for a guest, andlist_invoicesfor the final, auditable billing statement. - Know Your Pricing: Use
list_rate_plansto see every pricing structure the hotel uses. This helps your agent recommend the best available rate during a live chat.
Real-World Use Cases
Need to find a specific guest's bill.
A finance clerk needs to audit a guest's stay. They ask their agent, 'Show me the charges for the Smith stay.' The agent calls list_folios using the reservation context, pulling all charges and payments. The clerk gets a full, structured list instantly, avoiding manual ledger lookups.
Need to check capacity for a big group booking.
A group sales rep needs to quote a block of rooms for 30 people. They ask the agent to 'Check availability for 10 rooms of type Deluxe next month.' The agent runs check_availability and returns a clean number, letting the rep move on to quoting the group.
Need to see all my properties in one place.
A regional director needs a high-level view of all 15 properties in the group. They ask the agent to 'List all hotel properties.' The agent calls list_properties, giving the director a clean list of every location, no matter how many dashboards they have to open.
Need to find out what room types we actually have.
A new front desk employee needs to know what room types are available. They ask the agent to 'List room types.' The agent calls list_room_types and returns a clean list (Standard, Suite, etc.), letting the employee know exactly what they can sell.
The Tradeoffs
Mixing up billing and reservations.
A user asks the agent to 'Get the guest info and the bill.' They might only call get_reservation and assume it includes the bill. This leaves the financial data missing.
→
Separate the calls. First, use get_reservation to get the booking details, and then use list_folios with the reservation ID to pull the actual financial records. You need two distinct tool calls.
Assuming inventory status is always correct.
A manager assumes all rooms are sellable because the last check passed. They forget to check for maintenance issues, leading to a misquoted inventory.
→
Always check the physical status with list_rooms. This tool shows the real-time condition and maintenance status of individual rooms, complementing the high-level check_availability tool.
Trying to find pricing without knowing the plan.
A user asks for 'the best price for a stay.' If the agent only checks check_availability, it doesn't know what rates are actually available, leading to an inaccurate quote.
→
First, call list_rate_plans to get all pricing options. Then, combine that data with check_availability to give the user a complete picture of what they can sell.
When It Fits, When It Doesn't
Use this server if your workflow requires connecting a conversational agent to a structured, multi-faceted Property Management System (PMS). You need to manage core hotel entities like billing, inventory, and guest records simultaneously.
Don't use this if you only need to read static data, like a list of departments, or if your system handles payment processing outside of standard PMS cycles. For simple data lookups, list_properties works. But if you need to know if a property is available AND what the rate is, you must combine check_availability and list_rate_plans.
If your problem is complex business logic (e.g., 'If booked by corporate, apply 10% discount and check availability'), you need to build that logic around the tools, not rely on the tools alone. The tools provide the raw data; your agent provides the logic.
Independent Platform Disclaimer: Vinkius is an independent platform and is not affiliated with, endorsed by, sponsored by, verified by, or otherwise authorized by Apaleo. All third-party trademarks, logos, and brand names are the property of their respective owners. Their use on this website is strictly for informational purposes to identify service compatibility and interoperability.
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Works with Claude, ChatGPT, Cursor, and more
The Model Context Protocol standardizes how applications expose capabilities to LLMs. Instead of operating in isolation, your AI gains direct access to external platforms, live data, and real-world actions through secure, standardized connections.
This server provides 10 capabilities that interface natively with Claude, ChatGPT, Cursor, and any MCP client. No middleware. No custom integration required.
Available Capabilities
Manually checking room availability is a multi-tab, multi-screen nightmare.
Right now, checking availability requires jumping between the booking calendar, the rate plan matrix, and the room inventory status. You click the property ID, then select the date range, then filter by room type. If you're doing this for multiple properties, it's hours of clicking and copy-pasting.
With this Apaleo MCP Server, you just tell your agent: 'Show me availability for Suites next month.' The server calls `check_availability` and gives you a clean, immediate data set. You skip the tabs, the filters, and the headache.
Apaleo MCP Server: Accessing Apaleo PMS data.
You don't have to open the Apaleo dashboard or log in to the backend. The server handles the connection and data retrieval. It executes the necessary calls—whether it's `list_reservations` or `list_invoices`—and passes the structured data to your agent.
It's not just another API endpoint. It's a conversational bridge that lets your agent use the PMS data as if it were just another data source. That's the difference.
Common Questions About Apaleo MCP
How do I use the `check_availability` tool with Apaleo? +
You ask your agent to check availability, providing the room type and date range. The agent runs check_availability, which returns the exact number of sellable units for that specific time period.
Can I use `list_properties` to manage multiple hotel groups? +
Yes. list_properties retrieves a list of all properties managed under the group. You can then use get_property on a specific property ID to pull its detailed configuration.
What is the difference between `list_reservations` and `get_reservation`? +
Use list_reservations when you need a high-level list of many bookings (the front desk view). Use get_reservation when you already know the specific booking ID and need all the details for just that single reservation.
How do I get billing records using `list_folios`? +
You must first provide the reservation ID. The agent then runs list_folios to generate a complete list of charges and payments for that specific guest account.
Does `list_invoices` provide the final billing statement? +
Yes, list_invoices pulls the finalized, auditable statements. This is used specifically for accounting and when you need records that are closed out and cannot be changed.
How do I use `list_rate_plans` to check all pricing rules for a property? +
The list_rate_plans tool provides a complete catalog of all active pricing structures. You can use this to see rate restrictions, seasonal adjustments, and minimum stay requirements before booking.
What is the best way to list room inventory using `list_rooms`? +
The list_rooms tool gives you a full inventory list, including room numbers and their current status. It's useful for checking room condition reports or performing daily maintenance audits.
Can I check financial records for a specific stay using `list_folios`? +
Yes, list_folios filters the guest's billing records based on a reservation ID. This shows all charges, payments, and adjustments made during the stay, which is key for reconciliation.
What makes Apaleo different from other PMS? +
Apaleo is 100% API-first — every feature is accessible via REST API with OpenAPI/Swagger specs. It offers a free developer sandbox, OAuth 2.0, and a modular architecture where you pick the best tools for each function.
Use it with your favorite AI tools
Connect this server to Cursor, Claude, VS Code, and more.
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