How to Use the Whereby MCP in CrewAI

Q: How do I schedule a meeting using Whereby with CrewAI?

The autonomous agent executes createmeetingroom, providing an end date and the required mode. This sets up a transient room, perfect for scheduled team collaboration.

Q: Whereby and CrewAI: If I delete a recording, what data type is gone?

When you use deletecloudrecording, the entire cloud recording file—the actual video content—is permanently deleted from storage.

Automate video meeting operations and content management with CrewAI's specialized Whereby tools.

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Connect Whereby MCP to CrewAI

Create your Vinkius account to connect Whereby to CrewAI and route execution through our secure gateway. The platform manages server hosting, runtime updates, and security layers. Configuration requires no manual server provisioning.

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Setup Whereby with CrewAI

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Initializing Meetings for Autonomous Agents

The crew can use `create_meeting_room` to set up a transient video call. The agent needs an end date and the room mode (normal or group) to run this successfully. If the meeting is no longer needed, the designated moderator agent runs `delete_meeting_room`, which terminates the session instantly.

Managing Recording Assets in a CrewAI Pipeline

To find out what recordings exist, the crew calls `list_cloud_recordings`. For details on a specific file, it uses `get_recording_details` to retrieve download links and metadata. The agent also has access to `delete_cloud_recording`, which permanently removes any stored video asset.

Controlling UI Appearance via MCP Server

The specialized branding agent uses `update_room_theme` to apply a primary brand color using a hex code, specifying the target room name. Conversely, it can use `reset_room_theme` if the theme needs reverting. The crew can check existing themes for any room by calling `get_room_theme`.

Setup guide

Set up Whereby MCP in CrewAI

Prerequisites

Python 3.10+ installed
crewai package (pip install crewai)
Active Vinkius subscription with a valid endpoint token

1

Install CrewAI
Run pip install crewai to install the framework. MCP support is built-in via the mcps parameter.
2

Add the MCP URL to your agent
Pass your Vinkius endpoint directly to the mcps list. Replace [YOUR_TOKEN_HERE] with your token from cloud.vinkius.com. CrewAI handles tool discovery and caching automatically.
3

Kick off your crew
Create a Crew with your agent and tasks. Call crew.kickoff() — the agent will automatically invoke Whereby tools as needed.

crew.py

from crewai import Agent, Task, Crew

agent = Agent(
    role="Whereby Analyst",
    goal="Access and analyze Whereby data via MCP.",
    backstory="Expert analyst with direct Whereby access.",
    mcps=[
        "https://edge.vinkius.com/[YOUR_TOKEN_HERE]/mcp"
    ],
)

task = Task(
    description="List recent Whereby transactions",
    agent=agent,
    expected_output="A summary of recent activity",
)

crew = Crew(agents=[agent], tasks=[task])
result = crew.kickoff()
print(result)

Get your connection token →

Prerequisites

Python 3.10+ installed
crewai + crewai-tools packages
Active Vinkius subscription with a valid endpoint token

1

Install dependencies
Run pip install crewai crewai-tools. The MCPServerAdapter handles lifecycle management and tool conversion.
2

Connect with MCPServerAdapter
Use MCPServerAdapter as a context manager with SseServerParameters pointing to your Vinkius endpoint. The adapter automatically manages connection lifecycle.
3

Assign tools and run
Pass the returned mcp_tools to your agent's tools parameter. The adapter converts MCP tools to native BaseTool objects compatible with all CrewAI agents.

crew.py

from crewai import Agent, Task, Crew
from crewai_tools import MCPServerAdapter
from mcp import SseServerParameters

server_params = SseServerParameters(
    url="https://edge.vinkius.com/[YOUR_TOKEN_HERE]/mcp"
)

with MCPServerAdapter(server_params) as mcp_tools:
    agent = Agent(
        role="Whereby Analyst",
        goal="Access and analyze Whereby data via MCP.",
        backstory="Expert analyst with direct Whereby access.",
        tools=mcp_tools,
    )

    task = Task(
        description="List recent Whereby transactions",
        agent=agent,
        expected_output="A summary of recent activity",
    )

    crew = Crew(agents=[agent], tasks=[task])
    result = crew.kickoff()
    print(result)

Get your connection token →

Independent Platform Disclaimer: Vinkius is an independent platform and is not affiliated with, endorsed by, sponsored by, verified by, or otherwise authorized by Whereby. All third-party trademarks, logos, and brand names are the property of their respective owners. Their use on this website is strictly for informational purposes to identify service compatibility and interoperability.

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Common questions about Whereby MCP in CrewAI

The autonomous agent executes `create_meeting_room`, providing an end date and the required mode. This sets up a transient room, perfect for scheduled team collaboration.

This server manages video meeting details (URLs, expiration dates), theme settings (colors/logos), and cloud recording metadata.

Your setup passes the URL directly to the MCP Server. The agent automatically detects and exposes every tool, allowing your crew to orchestrate multi-step actions.

No. To see all current or pending rooms, the agent must call `list_active_meetings`. This is a simple read operation that gives a comprehensive list.

When you use `delete_cloud_recording`, the entire cloud recording file—the actual video content—is permanently deleted from storage.

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