Bring Desk Booking
to LlamaIndex
Create your Vinkius account to connect Robin to LlamaIndex and start using all 10 AI tools in minutes. Fully managed, enterprise secure, and ready to use without writing a single line of code. No hosting, no server setup — just connect and start using.
GDPR Free for SubscribersCompatible with every major AI agent and IDE
Gemini
What is the Robin MCP Server?
Connect your conversational assistant directly to Robin, the leading workplace management platform. This integration transforms your AI into a virtual office manager, empowering you to explore office locations, check room availability, and book desks directly from a seamless chat interface.
What you can do
- Manage Office Logistics — Ask your assistant to map out your global organizational offices (
list_locations) and review deep details like capacity or address for a specific hub (get_location). - Book Meeting Rooms — See all bookable spaces (
list_spaces) to find the perfect room for your meeting. Command the AI to check schedules (list_space_events,get_free_busy) and immediately book a room (book_space) for your team. - Reserve Hot Desks — Explore the floor plan to find available seats (
list_desks) and immediately secure a hot desk for a specific date (reserve_desk). If plans change, simply tell the AI to cancel your booking (cancel_desk_reservation).
How it works
- Install the Robin extension module in your MCP environment.
- Obtain your
Robin Access Tokenfrom your official dashboard and securely enter it in the authentication parameter below. - Converse naturally: "Check room availability in our main office tomorrow at 2 PM and book a desk for me."
Who is this for?
- Employees & Teams — Quickly find available meeting rooms or hot desks without opening the web portal. Just ask the AI while planning your workday.
- Office Managers — Monitor space utilization and review upcoming events across different locations effortlessly.
- Executive Assistants — Manage aggressive scheduling by asking the AI to find free slots in multiple rooms and booking them instantly.
Built-in capabilities (10)
Specify space ID, title, and start/end times. Books a meeting room by creating an event
You must provide the unique reservation ID. Cancels an existing desk reservation
Provide a JSON array of space IDs. Checks availability for multiple spaces within a time range
Retrieves details for a specific office location
Retrieves detailed information for a specific meeting space
Lists all hot desks and assigned seats at a location
Lists all office locations in Robin
Lists all events booked in a specific meeting space
Lists all bookable meeting rooms at a location
Reserves a hot desk for a specific date
Why LlamaIndex?
LlamaIndex agents combine Robin tool responses with indexed documents for comprehensive, grounded answers. Connect 10 tools through Vinkius and query live data alongside vector stores and SQL databases in a single turn. ideal for hybrid search, data enrichment, and analytical workflows.
- —
Data-first architecture: LlamaIndex agents combine Robin tool responses with indexed documents for comprehensive, grounded answers
- —
Query pipeline framework lets you chain Robin tool calls with transformations, filters, and re-rankers in a typed pipeline
- —
Multi-source reasoning: agents can query Robin, a vector store, and a SQL database in a single turn and synthesize results
- —
Observability integrations show exactly what Robin tools were called, what data was returned, and how it influenced the final answer
Robin in LlamaIndex
Why run Robin with Vinkius?
The Robin connection runs on our fully managed, secure cloud infrastructure. We handle the hosting, maintenance, and security so you don't have to deal with servers or code. All 10 tools are ready to work instantly without any complex setup.
You stay in complete control of your data. Your AI only accesses the information you approve, keeping your sensitive passwords and private details completely safe. Plus, with automatic optimizations, your AI works faster and more efficiently.
* Every connection is hosted and maintained by Vinkius. We handle the security, updates, and infrastructure so you don't have to write code or manage servers. See our infrastructure
Over 4,000 integrations ready for AI agents
Explore a vast library of pre-built integrations, optimized and ready to deploy.
Connect securely in under 30 seconds
Generate tokens to authenticate and link external services in a single step.
Complete visibility into every agent action
Audit live requests, latency, success rates, and active security compliance policies.
Optimize spending and track token ROI
Analyze real-time token consumption and cost metrics detailed by connection.
Explore our live AI Agents Analytics dashboard to see it all working
This dashboard is included when you connect Robin using Vinkius. You will never be left in the dark about what your AI agents are doing with your tools.
Robin and 4,000+ other AI tools. No hosting, no code, ready to use.
Professionals who connect Robin to LlamaIndex through Vinkius don't need to write code, manage servers, or worry about security. Everything is pre-configured, secure, and runs automatically in the background.
Raw MCP | Vinkius | |
|---|---|---|
| Ready-to-use MCPs | Find and configure each manually | 4,000+ MCPs ready to use |
| Connection Setup | Manual coding & server setup | 1-click instant connection |
| Server Hosting | You host it yourself (needs 24/7 uptime) | 100% hosted & managed by Vinkius |
| Security & Privacy | Stored in plaintext config files | Bank-grade encrypted vault |
| Activity Visibility | Blind execution (no logs or tracking) | Live dashboard with real-time logs |
| Cost Control | Runaway AI token spend risk | Automatic budget limits |
| Revoking Access | Must delete files or code to stop | 1-click disconnect button |
How Vinkius secures
Robin for LlamaIndex
Every request between LlamaIndex and Robin is protected by our secure gateway. We automatically keep your sensitive data private, prevent unauthorized access, and let you disconnect instantly at any time.
Frequently asked questions
Can the AI automatically invite participants or manage employee Microsoft/Google calendars via this plugin?
No, this integration interacts strictly with Robin's environment. The tool (book_space) targets space and desk allocation inside Robin's directory. Connecting events inside Robin to your external Exchange or Google Workspaces is a configuration you must perform manually via the Robin Web Dashboard outside of this AI tool's scope.
How do I check availability without locking the room immediately?
You can ask the assistant to query the system using the list_space_events tool indicating a specific space ID to read the calendar logic of reservations. Or better, state a date span and use the get_free_busy action passing multiple room IDs to detect scheduling conflicts instantly across multiple assets before issuing a separate booking command.
Can I cancel a desk reservation after it has been made?
Yes. Simply ask the assistant to cancel a specific reservation using cancel_desk_reservation with the reservation ID. The desk will be released immediately and made available for others to book.
How does LlamaIndex connect to MCP servers?
Use the MCP client adapter to create a connection. LlamaIndex discovers all tools and wraps them as query engine tools compatible with any LlamaIndex agent.
Can I combine MCP tools with vector stores?
Yes. LlamaIndex agents can query Robin tools and vector store indexes in the same turn, combining real-time and embedded data for grounded responses.
Does LlamaIndex support async MCP calls?
Yes. LlamaIndex's async agent framework supports concurrent MCP tool calls for high-throughput data processing pipelines.
BasicMCPClient not found
Install: pip install llama-index-tools-mcp
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